How to ensure effective data archiving after a Carve Out?
By Emanuel Böminghaus, Legacy Systems Expert and Managing Director, AvenDATA
By Emanuel Böminghaus
Legacy Systems Expert and
Managing Director, AvenDATA
Managing Director, AvenDATA
Why compliant and reliable archiving matters after a Carve Out?
A Carve Out usually means the separation of Business Units, Divisions or Subsidiaries, often under significant time pressure. Systems are broken out into independent units, data continuity is disrupted and ownership is redefined. One thing, however, remains unchanged. Legal retention requirements. Financial Data, Employee Information, Contract Documents and Tax-Relevant records must continue to be stored in a way that meets auditing standards. Without a clear archiving strategy, companies risk high operating costs for legacy systems or even compliance issues.
Which IT‑related challenges emerge in a Carve Out scenario?
When undergoing a Carve Out, companies often face the question: What happens to the existing ERP, CRM or HR system? In many cases, these systems continue running simply to ensure Historical access to data. This results in licensing costs, infrastructure expenditure, maintenance efforts and ties up valuable IT resources. The situation becomes particularly critical when the company no longer has its own staff available, for an example in the event of insolvency or restructuring. A fast, independent archiving solution therefore becomes a key financial and organisational factor.
Why the ViewBox from AvenDATA is the smartest and most cost‑efficient choice for archiving?
Archiving in the ViewBox from AvenDATA makes it possible to fully shut down legacy systems while still retaining access to all relevant data at any time. Instead of keeping complex ERP landscapes running artificially, the data is extracted in a structured way, archived in an AuditProof manner and made available in an independent, webbased environment. This eliminates licence, server and maintenance costs permanently. Companies not only reduce operational expenses significantly but also gain transparency, security and longterm planning reliability. The ViewBox supports multiple tenants, is available in several languages and meets international compliance standards, making it an excellent fit for global Carve Out structures.
How can Organisations maintain access to historical data after a Carve Out?
A common concern when systems are shut down is: “What happens to access?” The answer is straightforward. Full access remains available, only more efficient. Through the ViewBox, authorised users can access archived data at any time, perform searches, filter information and export records. External auditors, internal audit teams or financial auditors can access exactly the data they need, even though the original production system no longer exists. This means the carve out is completed not only in a technically clean way but also in an economically sensible manner.
A carve out does not end with the legal separation. It ends with the clean and costefficient decommissioning of IT systems. Archiving in the ViewBox from AvenDATA offers the most economically sound solution. It ensures maximum cost savings, full data availability and the highest level of compliance security.