SAP GTS Archive
 Protect your data, retain reports and ensure compliance with AvenDATA

We archive SAP GTS data after the end of regular maintenance in 2026 and
as part of the migration to SAP GTS, Edition for SAP HANA.

The Challenge – SAP GTS

Many companies are currently facing the challenge that their SAP GTS systems continue to generate significant costs, even though they no longer play an operational role. With regular maintenance ending on 31 December 2025, the situation becomes even more critical: from 2026, SAP will only provide limited, customer-specific maintenance.
This means companies must keep their existing systems for compliance reasons while continuing to benefit from security updates, new legal requirements, and adjustments or technical developments.
This results in numerous additional problems:
  • Outdated infrastructures that require regular maintenance or replacement
  • Ongoing maintenance contracts with external service providers
  • Binding of internal IT resources that could be used more effectively
  • Increased security risks due to the discontinuation of regular maintenance
  • Limited scalability and high complexity in system maintenance
The outcome: year after year, companies pay large sums for systems that deliver no operational added value and primarily cause unnecessary costs.

Proven Archiving Solution
 for SAP GTS

The archiving of SAP GTS systems has been continuously developed by AvenDATA over more than 17 years of project experience and refined through practical implementation in numerous system decommissioning projects.
Particularly with the end of regular maintenance on 31 December 2025, our solution offers companies the opportunity to archive their GTS data securely, in compliance with legal requirements, and with long-term accessibility without having to continue operating the existing system.
Based on our proven approach, we have been able to reliably answer all specialist, audit-related, and legal queries over the years. The software ViewBOX used for this purpose has established itself as a powerful research system that works reliably both in daily audit practice and for unrestricted access to archived data.
From Europe and Asia to North America, ViewBOX has long been in worldwide use and supports companies in preserving their SAP GTS data in a legally compliant manner.

Your SAP GTS Analyses Continue as Interactive Reports
in ViewBox

Even after the decommissioning of your SAP GTS system, your analyses remain active. We do not just take over all relevant foreign trade, customs, and compliance data, but ensure that you can permanently use and review them in our software solution ViewBOX.
Our services at a glance:
  • Reproduction of relevant SAP GTS standard reports and business analyses
  • Creation of individual reports including customer-specific Z-reports and foreign trade statistics
  • Archiving of all associated documents such as customs papers, export documents, or business partner data to guarantee report traceability
Before the project begins, we work with you to determine which reports and analyses will be required in the future, whether for fulfilling tax or customs obligations, for business analyses, or for compliance with legal requirements. This is based on our extensive project experience in archiving and decommissioning SAP GTS systems across various industries.
In ViewBOX, these reports remain available for years for research, analysis, and evaluation, completely independent of the original SAP GTS system and without additional SAP licences.
Whether for audits, internal queries, or legal clarifications, ViewBOX ensures you maintain a clear overview with well-structured, filterable reports that are always accessible and audit-proof.

Fast Project Execution and Significant Economic Benefits (Measurable ROI)
Even for Complex SAP GTS
Systems

The decommissioning of an SAP GTS system usually takes between 1 and 6 months depending on system complexity, data volume, and individual foreign trade processes. Thanks to our clear, structured, and standardised approach, we can efficiently and securely archive even large-scale GTS systems.
We have already successfully transferred SAP GTS systems with more than 30 terabytes of data into our archiving solution, including reports, Z-reports, foreign trade documentation, and full traceability of customs processes.
Thanks to our established project methodology, our customers benefit from significant savings in a short time, particularly in SAP licence costs, databases, operating systems, and external maintenance, as well as reduced infrastructure and personnel expenses.
In the vast majority of our projects, the return on investment (ROI) is achieved within one year through measurable savings in licences, infrastructure, and internal resources.

SAP
 System Analysis

The first step in any SAP system decommissioning is a detailed analysis of your existing system. This analysis forms the basis for accurately assessing project duration and costs as part of archiving your legacy SAP system.
We record both technical and business aspects, including:
  • Access options to the SAP system
  • Type, structure, and size of the database
  • Scope and relevance of existing SAP reports
  • Individual specifics such as Z-reports or interfaces
  • …
We summarise the results for you in a binding fixed-price offer that provides maximum planning and decision-making certainty.

SAP GTS
 Project Archiving

After completing the system analysis, the actual archiving project begins – structured, efficient, and with clearly defined milestones.
During a joint kick-off meeting, we clarify all organisational and technical framework conditions with your team. From this point onwards, we take over the majority of tasks for you with the goal of securely, traceably, and completely decommissioning your SAP GTS system.
Our services at a glance:
  • Setup of secure system access
  • Export and transfer of all relevant SAP GTS data
  • Reproduction of key standard reports and customer-specific Z-reports
  • Archiving of all associated foreign trade and customs documents
  • Complete documentation of all steps for audit compliance
Our experienced project managers guide you through the entire process and ensure smooth execution with minimal resource requirements on your side.
At the end of the project, we carry out structured testing and acceptance phases together to ensure that all GTS data is archived completely, correctly, and traceably – ready for future audits and internal analyses.

SAP GTS
Archiving Results

After the project is completed, all relevant tables, documents, and reports from your SAP GTS system are transferred into our proprietary software solution ViewBOX.
ViewBOX is a web-based research system that provides you and authorised parties with fast, secure, and traceable access to archived information for years after the decommissioning of your SAP GTS system.
A key advantage: we reconstruct all essential standard and custom reports (such as Z-reports, foreign trade statistics, or customs evaluations), enabling professional, tax-related, or legal analyses without any issues and without requiring an SAP licence.
Once ViewBOX has been successfully implemented and accepted, the original SAP GTS system can be completely taken offline.
At the end of the project, you receive comprehensive project documentation or procedural records that clearly outline all steps taken including:
  • The type and structure of data transfer
  • The representation of archived content in ViewBOX
  • The structured testing and acceptance phases
Additionally, we document every step of the archiving process in an audit-compliant manner within our Jira ticket system, from data export to final acceptance and any agreed system deletion. This ensures that third parties, such as auditors, can verify at any time that the archiving of your SAP GTS system was carried out correctly.
Consideration of ADK Archive Files
and DART Extracts
In addition to the complete decommissioning and archiving of your SAP system, we also take the following points into account:
  • ADK Archive Files:
    Already archived data in the form of ADK files is integrated by us and remains accessible.
  • DART Data Extracts:
    Our solution supports the processing of DART extracts, ensuring that tax-relevant evaluations remain possible even after the SAP shutdown.
Software and Research System ViewBOX –
Making Archived SAP GTS Data Intelligently Usable
With ViewBOX, AvenDATA offers a powerful reading and research system developed specifically for accessing data from decommissioned SAP GTS systems.
Through an intuitive web interface, ViewBOX enables quick retrieval, structured analysis, and targeted provision of archived foreign trade, customs, and compliance data without requiring access to the original SAP GTS or ERP system.
ViewBOX ensures that your data:
  • Remains understandable and usable for years after decommissioning
  • Is always accessible in an audit-compliant manner
  • Is structured for internal audits, customs, and operational reviews
A key feature: ViewBOX includes automated data deletion. Based on defined retention periods, old data can be deleted after expiry of legal or company-specific requirements in a traceable and compliant way. This ensures compliance with GDPR and GoBD with minimal effort.
The software and underlying cloud and security infrastructure are multiple-times certified and regularly tested against comprehensive security and functional standards, ensuring maximum stability, compliance, and data protection.
Mehr zur Softwarelösung ViewBox
Ready for the Next Step –
Specifically for SAP GTS?
In a one-hour expert consultation, we will discuss your SAP GTS system together, regardless of whether it is standalone or connected to ECC or S/4HANA. We will show you how to efficiently decommission GTS and keep the data available for long-term analysis, including:
In this consultation, you will receive:
  • Coordination on data structure, data transfer, and reporting in the GTS context (e.g. Customs Management, Compliance Management, Risk Management)
  • A live demo of our ViewBOX solution
  • An explanation of how we replicate GTS reports (e.g. export declarations, customs balance overviews, sanctions list checks, preference/origin certificates, Intrastat/Extrastat, Z-reports)
  • A reliable estimate of effort, duration, and cost
Transparency from the start:
Our project offers are based on clearly defined fixed prices – guaranteed without renegotiation. And: quality, reliability, and a fair price-performance ratio are our top priorities.
Our project offers are based on clearly defined fixed prices – guaranteed without renegotiation. And: quality, reliability, and a fair price-performance ratio are our top priorities.
Book your free personal expert consultation now.
Expertengespräch & Demo vereinbaren
Quick Answers to Your Questions –
Personal and without obligation Regarding
SAP GTS Archiving

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