Retire your legacy DMS and ECM systems.
Secure your critical data and ensure compliance with AvenDATA.
We archive large content repositories across all legacy application generations and specialized industry platforms, including OpenText and proprietary in-house solutions. We transition your enterprise from obsolete environments into auditable document storage that preserves your workflows and critical metadata.
The Challenge
Your historical intelligence locked inside obsolete document management environments remains incredibly valuable, but accessing this critical corporate data becomes increasingly impossible every single day.
Global enterprises face a significant operational challenge during software migrations and legacy infrastructure retirements.
Your obsolete document platforms represent decades of customized data structures. You must retain this corporate information securely for tax audits and legal discovery.
You spend significant capital maintaining obsolete hardware and outdated software. You face expiring software licenses while your internal engineering expertise rapidly disappears. You lose direct access to your business documents just when regulators demand transparency and operational readiness.
AvenDATA provides the legacy system retirement platform you need to resolve these operational challenges.
Proven Legacy Archiving Platform.
Built on over 17 years of IT modernization expertise
AvenDATA has researched, developed, and refined a proven methodology for archiving document management and enterprise content management platforms across many successful legacy system retirements.
Our proven methodology helps you resolve technical inquiries, tax audits, and legal discovery requests with transparency.
Our proprietary ViewBox architecture provides a reliable intelligence platform for daily compliance audits and enterprise-wide data retrieval.
Fortune 500 companies and global enterprises rely on ViewBox — evidence of its architectural stability, operational flexibility, and technical execution.
Organizations deploy ViewBox across North America, Europe, and Asia to secure their critical corporate data.
Your archived content lives on as fully searchable documents and perfectly structured metadata
within ViewBox.
We do more than basic data extraction. You retain structured, traceable access to your corporate data within our proprietary ViewBox software.
Our comprehensive architectural reconstruction includes several critical deliverables:
- We migrate all structured metadata and document properties to ensure enterprise searchability.
- We reconstruct document links, file versions, and enterprise workflows.
- We archive all supporting financial documents, including invoices, contracts, email communications, and technical documentation.
Before launching your legacy system retirement, we work with your team to determine the document types and metadata structures required for internal controlling, tax audits, and legal discovery. You benefit from our engineering expertise gained across many legacy infrastructure retirements.
ViewBox lets authorized personnel research, view, and export your historical data for decades after retirement, independent of your original hardware.
You retain immediate access to structured, filterable documents whenever you face regulatory audits or litigation. We deliver this operational transparency while eliminating expensive legacy software licenses and removing technical dependence on your obsolete architecture.
Execute rapid deployments and achieve strong financial returns.
Secure measurable ROI even with complex legacy ECM platforms.
We retire your enterprise content management environments within one to six months, depending on architectural complexity and document volume.
Our standardized methodology secures your historical data without disrupting daily operations.
We routinely extract terabyte-scale repositories — corporate documents, structured metadata, file versions, and user permissions — directly into our proprietary intelligence platform.
Your organization realizes savings quickly by reducing legacy software licenses, database subscriptions, and operating system costs, while freeing internal engineering resources.
Most enterprise deployments achieve full return on investment within twelve months by eliminating unnecessary infrastructure expenses and optimizing internal resources.
Legacy DMS and ECM
System Analysis
The first step of every legacy system retirement is a detailed architectural analysis of your existing document management platform. This evaluation forms the foundation for an accurate projection of your project timeline and total investment.
We comprehensively evaluate your critical technical infrastructure and complex organizational requirements, including several key operational metrics.
- We analyze the exact access vectors directly into your existing enterprise document management environment.
- We map the precise architecture, total structural complexity, and overall size of your database, whether you utilize Oracle, MS SQL, DB2, or highly proprietary data formats.
- We evaluate the exact operational scope and strategic relevance of your completely archived corporate documents, precise file versions, and complex enterprise metadata.
- We audit all customized proprietary developments, document types, user-defined interfaces, internal workflows, and third-party software modules.
We consolidate the findings into a binding fixed-price proposal, giving your executive board financial certainty and reliable planning security.
DMS and ECM Archiving
Project Execution
We launch your legacy system retirement immediately following our deep architectural analysis. Our engineering team executes your project efficiently against clearly defined milestones.
We conduct a comprehensive executive kick-off meeting to align all technical requirements and organizational objectives with your team. We immediately take over the heavy engineering workload to completely free your internal resources.
- We engineer highly secure access protocols directly into your legacy document management platform.
- We extract and migrate all corporate documents and structured enterprise metadata.
- We reconstruct your architectural structures, document links, and business workflows.
- We document each operational phase to ensure audit readiness and legal traceability.
Our project managers guide your executive board throughout the modernization process. We ensure smooth execution with minimal effort from your internal team.
We run rigorous testing and formal acceptance phases to finalize your project, verifying that your corporate data remains secure, accurate, and available for regulatory audits.
Final Enterprise
Archiving Results
Upon project completion, we transfer every critical document, metadata attribute, structural link, and enterprise hierarchy from your obsolete platform directly into our proprietary ViewBox software.
ViewBox operates as a highly secure web-based intelligence platform. It grants your authorized personnel instant and strictly audit-ready access to your corporate archives for decades after your legacy system retirement.
We deliver enterprise value by reconstructing your document categories, custom search interfaces, and filter capabilities. Your legal and financial teams can conduct legal discovery and tax research without accessing your obsolete legacy architecture again.
After ViewBox deployment and your final approval, you can shut down your original system and eliminate those maintenance costs.
We deliver comprehensive procedural documentation upon final project completion. This ensures operational transparency by detailing several key project phases:
- The exact technical methodology of your data and document extraction.
- The precise structural classification of your newly archived enterprise content.
- The rigorous testing protocols and final system acceptance parameters.
We log each operational step of your modernization journey, from the initial data extraction through the final legacy system deletion, directly inside our secure corporate ticketing platform. This ensures that regulators and corporate auditors have full visibility into how we secured your data.
ViewBox Enterprise Search and Intelligence Platform.
Transform archived DMS and ECM data into actionable corporate intelligence.
AvenDATA engineered ViewBox as an enterprise research system designed to unlock corporate content from your retired legacy architectures.
Our intuitive web interface lets authorized personnel locate, analyze, and extract archived documents and structured metadata, independent of your obsolete original platforms.
ViewBox ensures your enterprise archives deliver lasting operational value.
- Your corporate data remains legible and actionable for decades after your infrastructure retirement.
- Your legal teams gain instant, audit-ready access to archived documents, making regulatory inquiries easier to address.
- Your data repositories remain structured and available for tax audits and internal compliance reviews.
ViewBox provides automated data lifecycle management to reduce legal liabilities. You can configure rule-based deletion protocols to remove expired documents according to your internal retention policies and regulatory mandates.
This automated mechanism keeps your enterprise compliant with SEC regulations and privacy laws without manual engineering effort.
We deploy this proven solution across a certified cloud infrastructure subject to continuous security testing. We also offer customized on-premises deployments to meet your internal IT security mandates and enterprise compliance requirements.
Ready for the
next step?
During a complimentary one-hour strategy session, we review your existing legacy document management architecture — whether you run standard enterprise platforms, customized environments, or proprietary internal solutions.
We demonstrate live how you can execute your legacy system retirement while continuing to use your archived data, including these key deliverables.
- We align directly on your exact architectural structure, complex data migration protocols, and strict document logic.
- We conduct a comprehensive live demonstration of our proprietary ViewBox intelligence platform.
- We explain how our engineering team reconstructs your custom metadata, document types, and corporate workflows.
- We provide a reliable projection of your project scope, timeline, and final investment.
Total transparency from day one:
Our proposals use fixed pricing with no hidden costs or unexpected negotiations. We focus on engineering quality, operational reliability, and a strong return on investment.
Book your exclusive IT modernization consultation today.
Get immediate answers to your questions
Secure your complimentary DMS and ECM consultation today.
Secure your complimentary DMS and ECM consultation today.
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