ERP Archiving – Secure Data,
Retain Reports & Ensure Compliance with AvenDATA
From SAP, Oracle, Microsoft Dynamics, and Infor to highly customized homegrown platforms — with our industry-standard platform, ViewBox, we secure data across ERP systems of all types, generations, and industry solutions helping large enterprises archive ERP data across business functions from accounting and HR to production control.
The Challenge
Historical data in legacy ERP systems is mission-critical, yet accessing it is becoming increasingly difficult, costly, and risky.
During IT Modernization initiatives, Legacy System Retirements (e.g., your migration to SAP S/4HANA), or the decommissioning of outdated ERP landscapes, global enterprises regularly face a critical task:
Your legacy ERP systems — often complex applications with heavily customized data structures that have grown over decades — still contain vital information required to mitigate litigation risks, ensure IRS/SEC compliance, and drive business operations.
However, operating these legacy systems can significantly increase IT costs, the software is no longer maintained, vendor licenses are expiring, and your internal IT know-how is rapidly disappearing.
Accessing your critical data becomes extremely difficult or completely impossible, even though you must keep it highly available, analyzable, and audit-ready for regulatory compliance.
This is exactly where AvenDATA steps in with our proven ERP archiving solution.
ERP Archiving: A Field-Validated Solution from
Over 17 Years of Project Experience
For over 17 years, AvenDATA has continuously researched, developed, and refined our ERP archiving solution across thousands of real-world Legacy System Retirements.
Leveraging our proven methodology, we empower you to reliably and transparently resolve all technical challenges, ensure absolute audit-proof documentation, and mitigate litigation risks.
Our industry-standard platform, ViewBox, has established itself as a highly reliable research system, supporting reliable daily compliance and audit processes to support your daily regulatory compliance needs and secure enterprise-wide data access.
The deployment of ViewBox in used by numerous large international enterprises, including Fortune 500 companies is demonstrates its suitability for complex enterprise environments, flexibility, and practical value for your IT Modernization.
From North America to Europe and Asia: ViewBox is an actively deployed, proven solution empowering global enterprises across every major market.
Your Analyses Live on as Actionable Reports
in ViewBox
We don’t just extract the raw data from your ERP system; we empower you to access, search, analyze, and use this information over the long term this critical information within our industry-standard platform, ViewBox.
This includes:
- We rebuild your essential reports and business evaluations to maintain operational continuity.
- Your highly customized, proprietary reports — including internally developed programs and lists — are transformed into accessible insights.
- All supporting documents required for traceability of key reports and supporting documents (e.g., invoices, purchase orders, and accounting records) are securely archived to guarantee audit-proof documentation
Long before your Legacy System Retirement begins, we partner with you to pinpoint exactly which reports you must retain for tax purposes, business analytics, and strict regulatory compliance. You benefit directly from our extensive expertise across thousands of complex IT Modernization projects spanning every major ERP system and industry sector.
Within ViewBox, you can seamlessly search, analyze, and evaluate these reports decades after decommissioning — operating completely independently of the original ERP environment.
Whether you are ensuring audit-proof documentation, mitigating litigation risks, or resolving internal queries, you maintain instant, on-demand access to clearly structured, filterable reports while significantly reducing maintenance costs by eliminating legacy licenses and the need to access the original system entirely.
Rapid Project Execution & measurable economic value (Measurable ROI)
Even for Complex ERP Systems
Depending on system complexity and data volume, your Legacy System Retirement typically takes just 1 to 6 months. By leveraging our highly structured and standardized methodology, we empower you to securely and efficiently archive even large and complex enterprise systems.
We have successfully migrated ERP applications containing multiple terabytes of data including complex reports, highly customized internal programs, and comprehensive documentation into our industry-standard platform.
Thanks to our proven project methodology, you benefit from significant cost savings almost immediately, substantially cutting license costs for legacy software, databases, and operating systems, while drastically reducing maintenance, infrastructure, and internal IT overhead.
In the vast majority of our IT Modernization projects, many projects achieve ROI within one year, driven directly by these highly measurable savings in licensing, infrastructure, and internal bandwidth.
ERP System
Analysis
The first step in any Legacy System Retirement is a comprehensive analysis of your existing infrastructure. This analysis forms the exact foundation needed to accurately assess your project timeline and costs for your ERP archiving initiative.
We systematically evaluate both the technical and business aspects of your environment, including:
- Current access capabilities to your existing ERP system
- The type, structure, and scale of your database (e.g., Oracle, MS SQL, DB2, SAP HANA, or proprietary systems)
- The scope and operational relevance of your existing reports and applications
- Custom configurations, such as internally developed programs, API interfaces, and add-on modules
We consolidate these critical insights into a binding, fixed-price proposal, empowering you with planning reliability and a clear basis for decision-making for your IT Modernization.
Project Archiving for
ERP Systems
After we complete the system analysis, your project launches in a structured, efficient manner, driven by clearly defined milestones to accelerate your IT Modernization.
During a collaborative kick-off meeting, we align with your team on all technical and organizational frameworks. From this point forward, we take responsibility for the main project tasks for you to ensure a seamless Legacy System Retirement:
- Establishing secure system access
- Exporting and securely transferring your mission-critical data
- Rebuilding essential reports and highly customized evaluations to maintain operational continuity
- Documenting every step to guarantee absolute audit-proof documentation and regulatory compliance
Our seasoned project managers guide you through the entire process, ensuring a structured and efficient execution that demands minimal bandwidth from your internal teams.
To successfully close the project, we partner with you to execute structured testing and acceptance phases, ensuring the relevant data is archived completely, accurately, and traceably to mitigate litigation risks.
The Result of Your
Archiving Project
Upon project completion, we have fully migrated all relevant tables, documents, and reports into ViewBox.
ViewBox is a robust, web-based research system that empowers you and authorized stakeholders with rapid, secure, and fully traceable access to your archived information even decades after your Legacy System Retirement.
A powerful value-add: We completely reconstruct all critical standard and custom reports. This guarantees you can seamlessly execute operational, tax, or legal evaluations to instantly mitigate litigation risks without ever needing to access the original ERP environment.
Following the successful implementation and acceptance of ViewBox, you can significantly reduce maintenance costs by taking the original ERP system completely offline.
At project close, we provide you with comprehensive project and procedural documentation, explicitly detailing every step to ensure strict audit-proof documentation. This includes:
- The precise method of data extraction and transfer
- The architectural structure of your archived content
- The thoroughly executed testing and acceptance phases
Furthermore, we meticulously document every individual archiving step from the initial data export to final acceptance and the ultimate deletion of the source system in a strictly audit-proof manner within our Jira ticketing system. This supports regulatory compliance and auditability, ensuring auditors and third parties can permanently verify exactly how your IT Modernization and archiving was executed.
ViewBox Software and Industry-Standard Platform:
Making Archived ERP Data Intelligently Actionable
With ViewBox, AvenDATA delivers a high-performance, industry-standard platform engineered specifically to secure and access data from your Legacy System Retirements.
Through an intuitive web interface, ViewBox empowers you to rapidly discover, structurally analyze, and precisely deliver archived information — eliminating the need to access your original ERP system and significantly reducing maintenance costs.
ViewBox guarantees that your data:
- remains fully comprehensible and actionable decades after your IT Modernization.
- is accessible on-demand in a strictly audit-proof format to ensure absolute audit-proof documentation.
- is clearly structured and readily available for internal reviews and strict regulatory compliance audits.
A standout feature: ViewBox enables automated data lifecycle management. Based on defined retention periods, you can systematically and traceably delete legacy data once defined retention periods have expired under legal or internal corporate mandates — directly mitigating your litigation risks.
This enterprise-grade solution runs on a certified cloud infrastructure and undergoes rigorous, continuous security and functional testing. However, to perfectly align with your highly customized regulatory compliance or IT requirements, we can just as seamlessly deploy it within your secure on-premises environment.
Ready for the
Next Step?
In a highly focused, one-hour expert consultation, we evaluate your specific ERP environment, whether it is a standard out-of-the-box setup, a heavily customized application, or a completely homegrown proprietary system.
We will show you live exactly how to efficiently execute your Legacy System Retirement while guaranteeing your historical data remains permanently actionable to ensure absolute audit-proof documentation, including:
- Strategic alignment on your data architecture, secure data migration protocols, and reporting landscape
- A live, hands-on demonstration of ViewBox
- A detailed deep-dive into exactly how we meticulously rebuild your mission-critical reports and highly customized evaluations
- A reliable assessment of your project scope, timeline, and exact costs
Total transparency from day one
We base our project proposals entirely on strictly defined transparent fixed-price proposals without hidden costs. Quality, ultimate reliability, and delivering massive economic value for your IT Modernization are at the core of everything we do.
Book your complimentary, personalized expert strategy session right now.
Get immediate, no-obligation answers
to your ERP archiving questions — personal and direct.
to your ERP archiving questions — personal and direct.
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