Retire legacy systems and secure data,
Retain reports and guarantee compliance with AvenDATA.
From standard platforms like Sage and SharePoint to fully customized software, we archive data from legacy
systems of all types, generations, and industries, covering everything from accounting and human resources to production control.
systems of all types, generations, and industries, covering everything from accounting and human resources to production control.
The Challenge
Historical data in legacy systems is critical but accessing it is becoming increasingly impossible.
During IT migrations, system replacements, or the retirement of outdated technology landscapes, companies consistently face a critical task:
Legacy systems are often complex, fully customized applications built over many years, and they still contain vital information for IRS audits, legal compliance, or daily business operations.
Operating these systems is incredibly expensive, the software is no longer maintained, licenses expire, and internal expertise simply disappears.
Accessing crucial data becomes difficult or entirely impossible, even though it must remain fully available, easy to analyze, and completely audit ready.
This is exactly where the AvenDATA legacy archiving platform steps in.
Proven Legacy Archiving Platform
Built on over 17 years of IT modernization expertise
For over 17 years, AvenDATA has continuously researched, developed, and practically refined legacy system retirement across thousands of successful IT modernizations.
Our proven approach empowers you to confidently and transparently answer all technical questions, IRS audit inquiries, and legal requests.
Our dedicated ViewBox software is fully established as a reliable research platform that functions flawlessly for daily audit routines and broad enterprise access.
With over 50 percent of top Fortune 500 companies actively using ViewBox, its premier stability, flexibility, and practical utility are clearly proven.
From Europe to Asia to North America and beyond, ViewBox is securely deployed worldwide.
Your critical analytics live on as fully actionable reports
in the ViewBox
We do not just migrate all data from your legacy software, but we guarantee that you can permanently track and utilize this information within our ViewBox platform.
This includes:
- Rebuilding your most relevant reports and crucial business analytics
- Implementing fully customized reporting, including your internally developed programs and lists
- Archiving all supporting documentation required for complete audit readiness, such as invoices, purchase orders, and accounting records
Even before your project begins, we work directly with you to determine exactly which reports and analytics you will need for IRS compliance, business intelligence, and regulatory requirements. Through this process, you benefit directly from our extensive experience managing complex archiving projects across countless platforms, industries, and specialized departments.
Using ViewBox, you can research, analyze, and evaluate these specific reports years after your legacy system retirement, completely independent of the original software.
Whether you are facing IRS audits, internal investigations, or legal disputes, you always maintain instant access to clearly structured and fully filterable reports without ever paying expensive legacy license fees or needing access to the original platform.
Rapid project execution
and massive economic
value with a measurable ROI
even for highly complex legacy systems
Legacy system retirement typically takes one to six months depending on system complexity and data volume. Using our clearly structured and standardized approach we efficiently and securely archive even the most massive enterprise databases.
We have successfully migrated applications holding multiple terabytes of data smoothly transferring all vital reports fully customized programs and comprehensive documentation into our robust archiving solution.
Thanks to our proven project methodology you will experience significant financial savings almost immediately by slashing licensing costs for legacy software databases and operating systems while dramatically reducing maintenance infrastructure and internal workloads.
For the vast majority of our IT modernization projects your return on investment is achieved in under one year driven entirely by measurable cost reductions in software licenses infrastructure and internal resources.
Legacy System
Analysis
The first step in every legacy system retirement is a detailed analysis of your existing software. This critical assessment forms the exact foundation for accurately estimating the project timeline and overall costs for your archiving initiative.
During this phase we evaluate both the technical and commercial aspects of your data landscape including:
- Current access capabilities for your existing legacy platform
- Database architecture structure and total size spanning setups like Oracle MS SQL DB2 or entirely proprietary databases
- Scope and business relevance of your existing reports and vital applications
- Unique technical requirements such as internally developed programs custom interfaces or specialized additional modules
We compile these comprehensive findings into a binding fixed price proposal providing you with maximum planning reliability and absolute executive confidence moving forward.
Project Execution
For Legacy Systems
Once the system analysis is complete the core project begins through a highly structured and efficient approach driven by clearly defined milestones.
During a collaborative launch meeting we align with your team to establish all organizational and technical requirements. From this point forward we shoulder the heavy lifting and execute the majority of the tasks for you:
- Establishing secure system access
- Exporting and securely transferring all relevant data
- Rebuilding your essential reports and fully customized analytics
- Documenting every single step to guarantee complete audit readiness
Our highly experienced project managers guide you through the entire process ensuring a completely seamless workflow that requires minimal internal resources from your team.
At project completion we conduct structured testing and final approval phases together guaranteeing that all your data is fully accurately and transparently archived.
Results
of Your Archiving Initiative
Upon project completion all relevant tables documents and reports from your legacy software are fully migrated into our proprietary ViewBox software solution.
ViewBox is a web based research platform that empowers you and authorized personnel to maintain fast secure and transparent access to archived information years after legacy system retirement.
The true value proposition: We reconstruct all vital standard and customized reports so that technical financial tax or legal evaluations remain perfectly accessible without ever needing the original legacy system.
Following successful implementation and final approval of ViewBox the original system can be completely decommissioned and taken out of service.
At the conclusion of the project you receive comprehensive process documentation that transparently details every step especially regarding:
- The methodology of data migration
- The structure of all archived content
- The completed testing and approval phases
Furthermore we document every individual step of the archiving process from data export to final approval and potential source system deletion within our secure Jira ticket system. This ensures that the entire archiving journey remains fully traceable and audit ready for third party reviewers or regulatory inspectors at any time.
ViewBox Software and Search Platform
Make Your Archived Legacy Data Intelligently Actionable
With ViewBox AvenDATA provides an industry standard platform built specifically to access and manage data from retired systems.
Through an intuitive web interface ViewBox enables you to rapidly locate structure and deploy archived information without ever needing the original application.
ViewBox ensures your enterprise data is:
- Fully comprehensive and usable years after legacy system retirement
- Instantly retrievable to guarantee continuous audit readiness
- Perfectly structured to streamline internal and external compliance reviews
A standout advantage is the automated data deletion feature. Based on defined retention schedules you can systematically and securely purge legacy data the moment legal or internal corporate mandates expire.
The platform runs on a fully certified cloud infrastructure undergoing rigorous security and performance testing. To satisfy your most demanding compliance and IT requirements you can easily deploy ViewBox entirely on premises.
Ready for the
Next Step?
Book a one hour strategy session with our experts to evaluate your current legacy architecture. Whether you operate a standard platform, a highly customized application, or a fully proprietary system, we will show you how to slash maintenance costs and mitigate compliance risks.
We will show you exactly how to execute your Legacy System Retirement efficiently while ensuring your historical data remains fully accessible for IRS and regulatory audit readiness. Your comprehensive consultation includes:
- A deep dive into your data structure, migration process, and reporting needs
- A live demonstration of our industry standard ViewBox platform
- A clear breakdown of how we replicate your custom reports and specialized analytics
- A reliable project scope detailing the exact timeline, effort, and investment required
Total Transparency from day One
We base our proposals on strictly defined fixed pricing with absolutely no hidden fees or surprise renegotiations down the line. We prioritize exceptional quality, unwavering reliability, and maximum return on investment for your enterprise.
We base our proposals on strictly defined fixed pricing with absolutely no hidden fees or surprise renegotiations down the line. We prioritize exceptional quality, unwavering reliability, and maximum return on investment for your enterprise.
Book your exclusive IT modernization consultation today.
Get immediate answers to your questions
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Other Legacy Systems and ECM Platforms
Personal and without obligation Regarding
Other Legacy Systems and ECM Platforms
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