Mergers & Acquisitions

Considerations for mergers and acquisitions,
cost savings and archiving legacy systems

Transition of IT Systems
in Mergers & Acquisitions from Active Use to Legacy Status

We would like to highlight that in the context of mergers and acquisitions (M&A) within companies, IT systems often become redundant and are no longer actively utilized. These systems can transition into what are commonly referred to as “legacy systems,” which may be partially or fully replaced by the acquiring company’s main systems.
Professional man in suit standing in a server room filled with computer servers and network equipment for Transition of IT Systems in Mergers & Acquisitions

Necessity of Archiving Legacy Systems
for Continued Data Access and Compliance

In many instances, data from these legacy systems is only partially imported into the acquirer’s main
systems. This situation may result in critical data and information remaining within the legacy systems,
which are no longer actively maintained or supported. To ensure continued access to this data and to
meet compliance requirements, archiving of the legacy systems becomes necessary.

Realizing Long-Term
Cost Savings Through
Legacy System

Archiving legacy systems not only facilitates access to crucial data but also contributes to long-term cost savings. By decommissioning and archiving outdated systems, operational costs can be reduced by saving on expensive licensing fees, maintenance costs, and resources allocated to maintaining obsolete technologies.
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Experience in Archiving
Various Systems
and Versions

We would like to emphasize that over the past years, we have accumulated extensive experience in archiving various systems and versions. Among the systems we have handled are SAP, Oracle, Mainframe, Navision and many others.

Extensive References Available for Bank Merger Archiving Projects

In particular, we have actively participated in bank mergers, where we successfully archived numerous systems. These projects involved a multitude of systems and applications that were no longer actively utilized post-merger. Leveraging our expertise and proven methods, we ensured that critical data and information from these systems were appropriately archived and made accessible.
In addition, we have amassed a wealth of references from these projects, which we are more than happy to share upon request, providing potential clients with concrete examples of our successful endeavors in system archiving within the banking sector.
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System Analysis
Our application retirement process begins with a thorough analysis of your legacy system. This analysis is crucial for estimating the timeframe and costs associated with archiving your legacy system, whether it’s SAP or another type of legacy system. The results of the system analysis will be presented to you as a fixed-price offer, which you can accept or decline. The system analysis covers technical and business aspects such as system access, database type and size, required reports, and more.
Legacy System
Project Archiving
Upon completion of the system analysis, you decide to proceed the project with us. A kick-off meeting marks the beginning of the project, where your team will meet our experienced project manager. We take on the archiving tasks of your legacy system, relieving your resources. The project includes various milestones such as system access, data export, data transfer and documentation of all processes. The project duration typically ranges from 3 to 6 months, depending on the complexity of your legacy system. Throughout the process, our teams and project managers are available for support.
At the end of the project, we conduct testing and acceptance phases to ensure that all data has been successfully transferred. We accompany these phases to require minimal resource allocation and ensure that all requirements are met before the project’s completion.
Legacy System
Archiving Result
As a result of migrating to a proprietary software solution called ViewBox, all essential tables and documents are migrated there to be ready for future inquiries. ViewBox, a retrieval system, allows for easy and efficient access to the archived data. Additionally, we reconstruct all essential reports to ensure that crucial information remains available even after the original system has been decommissioned. After the implementation of ViewBox, the original system can be shut down.
At the end of each project, you will receive comprehensive documentation so that even years later an expert third party can see how the archiving was carried out and, above all, how it was tested. In addition, we store all individual tests and individual archiving steps in a Jira ticket system until the archiving system is deleted.
World of ViewBox
As a cutting-edge reading and research system, AvenDATA’s ViewBox software enables you to search, analyze, and authorize data swiftly and efficiently. ViewBox also offers a highly automated feature for data deletion after a defined period. Utilizing a dependable cloud infrastructure, ViewBox ensures secure access to your data through an intuitively operable web application.
ViewBox undergoes regular security checks and is already employed in hundreds of enterprises for retrieving historical data from decommissioned legacy systems. Serving as a proven solution, ViewBox provides a dependable means to access and effectively utilize historical data.
ViewBox - Archive data from any legacy systems
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Flexible Deployment
Options & Rapid ROI
Typically, our solution pays for itself within twelve months of implementation. By migrating to our application decommissioning solution, customers can realize significant cost savings in several areas, including maintenance, license fees, infrastructure, personnel, compliance, and operational costs. This rapid ROI makes our solution not only a strategic choice for long- term efficiency and compliance, but also a financially sensible decision in the short term.
Continuous Support
for Consultants and Auditors
We take pride in our commitment to being readily available to our clients for any requirements from tax consultancy, auditing, regulatory auditing, and legal advice. Since the inception of our operations, we have been accustomed to collaborating closely with external experts and swiftly addressing their inquiries. Our dedicated team is poised to efficiently accompany and provide professional support for all inquiries or audits.
Contact us for a Smooth
of Your Legacy Systems
Our experienced team is available to efficiently and cost-effectively manage the decommissioning process, regardless of the version of your Legacy system, in a short timeframe.
Trust AvenDATA for a successful decommissioning of your Legacy systems and contact us today for more information.
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