SAP Hana & SAP System Decommissioning

Are you planning to migrate your SAP system to the new SAP HANA? But you are apprehensive due to cost related reasons for a complete data migration.  Not a problem at all!  You can use our SAP archiving system for the data that you do not want to migrate.  Let us be your reliable partner in archiving your SAP systems with our ViewBox solution. We provide expert SAP system decommissioning services to help you smoothly transition from your legacy system to a new environment.

Further operation of legacy systems?
Not with us.

For the SAP customers, migrating to the new S/4 HANA cannot be avoided. The reason being that the development and further support of the previous system is likely to be stopped in the year 2027. Now, the overwhelming question is: what should be done with my legacy SAP systems, which are no longer used productively?
There is a requirement of keeping the legacy system data for future references. Moreover, this data is to be kept for fulfilling various requirements like providing access to the financial authorities and using the data for custom audits or income tax audits. Apart from these requirements, the data might be required for tracking the deliveries, managing the supplier information, etc. Above all, these requirements are generally required at an international level and are not limited to one country only. These are some of the challenges faced by the companies during conversion to SAP HANA.
Unlike SAP HANA, S/4 HANA provides features like availability of centralized data, elimination of redundant information, automating risk compliance, managing international trade along with handling the business-critical activities. These features enable S/4 HANA to be compliant with the latest norms and perform effective monitoring. Thus, it is the best option for the SAP customers to appreciate easy optimization, enhanced financial performance, and asset protection by avoiding the compliance violations.
What happens if you decide for us?
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STEP 1
SAP System Analysis
The first step in the process is the system analysis. This is a crucial step with a purpose of estimating a duration for archiving your SAP legacy system. This step also calculates the cost, which is yet another vital component of decision making and planning. The system analysis outcome is always a fixed offer price. You can either accept or reject this offer. Generally, system analysis takes around 90 minutes. The system analysis is divided into two parts:
Technical Part for Clarification
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access to the system(s) (VPN/Citrix ...)

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required rights for the system(s)

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coordination of contact person(s) (professional and/or technical)

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type/size of database (for example, Oracle/721 gigabyte)

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definition of export memory/shared memory

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system version/name

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coordination of backup processes

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... and some more

Business Part for Clarification
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discussion/agreement/screen recordings of the required standard reports, for example, balance sheet, trial balance, sales order, etc.

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discussion / agreement / screen recordings of the additional report(s)

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... and some more

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STEP 2
The archiving project
After the successful completion of the system analysis step, you need to decide and start the project with us. Once decided to start the project, there will be a kick-off meeting. In this meeting, your team will get accustomed to our experienced Project Manager. It is important for us to unburden you of your resources while we perform the archiving process.
Points of Discussion during the Kick-off Meeting
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Introduction of all the participants

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Access to the network

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Presentation of the process model

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Coordination of a project plan

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Access to the system

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Coordination of weekly Jour Fixe meetings

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Access to the database

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More points as per the requirement(s)

The project starts after the kick-off meeting. Out expert support team can also assist you in case you are stuck at some point during the project.

The following milestones are a part of the project realisation.

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Access to the system

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Setting up the web address or VPN access

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Data export protocol/hash values

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User(s) training

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Data transfer

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Documentation of the entire project

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Data import

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Coordination with accountants/auditors

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Creation of the test data

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Creation of the commissioned views/extraction and import of document files such as pdf invoices, delivery notes, etc.

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More points as per the requirement(s)

  • Each milestone ensures its own quality assurance process.
  • The project lasts for a duration of 3-6 months as the duration depends on the complexity of
    the situation.
  • You can be rest assured as our respective teams will also provide accounts/audits related support.
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STEP 3
User Acceptance Test - Project Handover

Your acceptance assures the last step of this process. Post-acceptance, you will be testing the samples, checking the certificate of completeness and verifying documentation. Moreover, we will also provide our project samples for your perusal. Thus, you will have an extensive test data.

If everything progresses as per the schedule, you will then receive an acceptance report from us. At this stage, you can shut down your system(s). Now, you will observe that all the necessary information can be reviewed within the ViewBox to be archived in the best possible way.

You would realise the freedom and relaxation as the risks involved with the legacy systems will no longer impact your company. From now on, the company will start saving money in the various departments like maintenance, electricity, personnel costs, etc.

We are always there for you with our support services. This commitment holds true even after your acceptance phase. You will be fully supported by us, for example, we will extend our support when an audit is announced, or if further training is required, or may be a follow-up due to a change of an employee or a group of employees.

ViewBox software - a global archive for all kinds of old applications

Solution: The ViewBox by AvenDATA -
Access to all relevant data without further
operation of the old SAP system

With the ViewBox software by AvenDATA you can provide a global archive for your old SAP system. The process can be well-achieved in both the cases, viz. an on-premises storage in your office or as a secured cloud hosting solution. The solution by AvenDATA is ISO 27001, ISO 9001 and ISO 50001 certified.

Migration to Hana is complicated enough, let the legacy SAP system be our concern.

CHALLENGE: Do IT budgets have to be spent on license and maintenance contracts for the legacy SAP systems or are there any more useful applications?  What if the manufacturer’s support of the old SAP system runs out or a hardware change occurs?
Migrate your SAP system to the new SAP HANA
BENEFITS & FEATURES
Advantages of ViewBox
FIXED PRICE

Each of our archiving projects is fixed price based, allowing you perform the necessary planning and budgeting. The fixed price includes migration and ongoing costs.

Merge & Acquisitions

The ViewBox can be used not only for decommissioning SAP systems, but also for carve-outs required due to company acquisitions.

SAVING YOUR IT RESOURCE

By decommissioning legacy systems, internal resources are freed, which means they can be used for productive systems or other projects. As a result, your internal resources are no longer burdened.

Switch off legacy system

The main goal of archiving is to be able to subsequently decommission the legacy system. After a project with us, this refers to the application both on the old server and the old database.

DOCUMENTATION

You will receive project documentation for every archiving project, which serves as an essential evidence for the internal audit and the auditors. It takes into account evidence for data integrity, data completeness and audit security.

Multi-client capability

The archiving software is multi-client and can therefore be used for different clients and systems from a wide range of manufacturers. You are able to build an archive for all your legacy systems.

Blogs

Well-known and international
companies rely on AvenDATA

LMS Company logo

LMS

We were able to successfully archive AS400 data in the archive software ViewBox provided by the service provider AvenDATA GmbH.

Turnover:

360 Mm. €

Employee:

1750

Industry:

Automotive

Last change: 2023

evvista company logo

Envista

In order to meet our legal retention requirements, we were faced with the challenge of archiving legacy SAP systems. We have realized this together with AvenDATA.

Turnover:

2.3 Bn. €

Employee:

12,000+

Industry:

MedicalLast

Last change: 2023

Swarovski_logo

Swarovski

We were faced with the challenge of archiving HR and ERP data from two SAP systems due to a system changeover. Here we decided to implement with AvenData!

Turnover:

3.5 Bn. €

Employee:

32,000

Industry:

Jewellery

Last change: 2023

granovit company logo

Granovit

We were faced with the challenge of archiving data from 2 legacy systems. We successfully mastered this with the service provider AvenDATA.

Turnover:

250 Mm. €

Employee:

250

Industry:

Animal Feed Industry

Last change: 2023

EWR Company logo

EWR Energy

Due to a system conversion, we were faced with the challenge of archiving data in a way that would allow us to shut down our legacy system. For this purpose, we chose the service provider AvenDATA GmbH, which specializes in legacy system archiving.

Turnover:

870 Mm. €

Employee:

540

Industry:

Energy

Last change: 2023

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Adient

Together with our partner AvenDATA, we have been able to realise different SAP carve-out projects in the last few years as a result of company acquisitions and sales. Here, either parts of the SAP systems in the form of company codes or entire SAP systems were archived.

Turnover:

17 Bn. €

Employee:

86,000

Industry:

Manufacturing

Last change: 2023

MTS logo

MTS Group

Together with our partner AvenDATA, we were able to successfully archive the data from a legacy SAP system.

Turnover:

449 Mm. €

Employee:

700

Industry:

Technology

Last change: 2023

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masa

We have successfully archived applications in the area of AS/400 and proALPHA with the company AvenDATA.

Turnover:

111 Mm. €

Employee:

500

Industry:

Manufacturing

Last change: 2023

nehlsen_logo

Nehlsen AG

We were able to successfully archive our legacy system with the company AvenDATA.

Turnover:

692 Mm. €

Employee:

3000

Industry:

Disposal

Last change: 2023

KSB_logo

KSB

We were able to successfully archive our legacy system with the company AvenDATA.

Turnover:

2.25 Bn. €

Employee:

15,713

Industry:

Mechanical Engineering

Last change: 2023

putzmeister_company_logo

Putzmeister – USA

Together with AvenDATA we were able to successfully decommission 2 SAP legacy systems.

Turnover:

764 Mm. €

Employee:

3,071

Industry:

Mechanical Engineering

Last change: 2023

ZUBLIN_company_logo

Zublin – USA

Together with AvenDATA, our partner for archiving topics, we were able to successfully decommission legacy systems.

Turnover:

4.2 Bn. €

Employee:

14,000

Industry:

Construction

Last change: 2023

vitos_company_logo

vitos – USA

We were able to successfully archive one of our legacy systems with the IT service provider AvenDATA.

Turnover:

700 Mm. €

Employee:

11,000

Industry:

Medical Center

Last change: 2023

evatec-company-logo

Etatec

We were able to successfully archive our SAP legacy system with the company AvenDATA.

Turnover:

2.6 Bn. €

Employee:

11,800

Industry:

Technology

Last change: 2023

plansee_company-logo

Plansee

Together with the company AvenDATA GmbH we were able to successfully archive the data of an SAP ERP system including attached documents.

Balance sheet sum:

2.02 Bn. €

Employee:

11,174

Industry:

Metal Processing

Last change: 2023

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lbbw

We were confronted by the challenge of archiving a central order control system and a configuration management system with software artifacts. Other projects had successfully archived legacy systems with AvenDATA before. After a common archiving project, we still have access to the data via viewbox and are able to finally shut down the two legacy systems.

Turnover:

282 Bn. €

Employee:

9,893

Industry:

Banking

Last change: 2023

Eagleburgmann_company_logo

EagleBurgmann

Together with AvenDATA we managed to successfully archive Microsoft Dynamics legacy system across different countries within Europe. The Avendata viewbox meets our storing requirements from a business and audit perspective. The project was conducted in a professional and timely manner.

Turnover:

858 Mm. €

Employee:

5,800

Industry:

Industrial Sealing

Last change: 2023

Sana-Kliniken-AG_company_logo

Sana Kliniken

We chose the service provider AvenDATA to archive our industry-specific legacy system.

Turnover:

3 Bn. €

Employee:

34,600

Industry:

Medical Center

Last change: 2023

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Leipa

Due to the joint archiving project with avendata we are able to finally switch off our AS/400 based legacy system.

Turnover:

850 Mm. €

Employee:

1,700

Industry:

Packaging

Last change: 2023

greiner_company-logo

Greiner

Together with AvenDATA, we were able to successfully manage our carve out from an SAP system.

Turnover:

2.27 Bn. €

Employee:

11,015

Industry:

Conglomerate

Last change: 2023

klingel-gruppe-logo

Klingel Gruppe

After a provider selection process, we chose the provider AvenDATA to archive our HOST. The archiving was successfully completed according to our specifications and the specifications of our auditor

Turnover:

1 Bn. €

Employee:

2,200

Industry:

Multichannel Distance Commerce

Last change: 2023

stromnetz_berlin

Stromnetz Berlin

Due to a short-term shutdown of our old billing-system, we needed a reliable and convenient solution at short notice – the Avendata Viewbox made this available to us.

Turnover:

1.14 Bn. €

Employee:

1,509

Industry:

Energy

Last change: 2023

Nord-LB Logo

Nord-lb

As a result of a successful IT project with AvenDATA, we were able to archive and finally replace a complex core banking system.

Balance sheet sum:

154.012 Bn. €

Employee:

4,900

Industry:

Banking

Last change: 2023

e-on-logo

E.ON

Due to the archiving project with AvenDATA we are in a position to finally switch off our legacy system.

Turnover:

77.4 Bn. €

Employee:

69,733

Industry:

Energy

Last change: 2023

tx_group

TX Group

We have successfully archived part of our SAP systems with AvenDATA and were able to decommission them. Other legacy systems (SAP, Cognos) will follow.

Turnover:

957.4 Mm CHF

Employee:

3,600

Industry:

Media

Last change: 2023

GALERIA_company_logo

GALERIA – USA

By selecting a provider for archiving our various legacy applications, the decision was made in favour of AvenDATA. Together we were able to successfully archive the data in such a way that we continue to have the relevant data available in an archiving system, but can switch off the legacy systems at the same time.

Turnover:

4.49 Bn. €

Employee:

18,000

Industry:

Retail

Last change: 2023

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BITMARCK

We successfully archived our Wilken accounting system with AvenDATA. This allowed us to decommission the system without losing access to our legacy data.

Turnover:

350 Mm. €

Employee:

1,600

Industry:

Insurance

Last change: 2023

imcd-logo

IMCD

In an international context, an ERP system had to be replaced in several countries and archived in an audit-proof manner. Both the time and knowledge component were decisive.

Turnover:

3.44 Bn. €

Employee:

3,740

Industry:

Chemical Distribution

Last change: 2023

Strabag Logo

Strabag

In the past few years, we were able to archive various legacy systems resulting from acquisitions and system consolidations together with AvenDATA, then switch them off and save on IT costs for the continued operation of legacy systems.

Turnover:

15.3 Bn. €

Employee:

73,606

Industry:

Construction

Last change: 2023

Bauer Media Group Logo

BauerMedia Group

With AvenDATA’s ViewBox, we were able to successfully archive an old financial accounting system and then switch off the legacy system.

Turnover:

2.07 Bn. €

Employee:

13,226

Industry:

Media

Last change: 2023

Sonepar Logo

Sonepar

Due to a system integration, we were able to successfully archive a legacy system for one of our subsidiaries with AvenDATA and then switch it off.

Turnover:

23 Bn. €

Employee:

45,000

Industry:

Electronic Industry

Last change: 2023

Alpiq Logo

Alpiq

Alpiq has already carried out several projects for the legacy data archiving of SAP data with the help of Avendata. The motivation was different: sometimes it was a subset of an SAP system that was in a sold part of the company in their SAP system, which are now for auditing purposes with the Avendata, another time it was about a whole legacy SAP system to dissolve to drastically reduce operating costs.

Turnover:

7.18 Bn. €

Employee:

1,200

Industry:

Electronic Industry

Last change: 2023

granite-bank-logo

Mapple Bank -USA

At the time, we chose the IT service provider AvenDATA to archive our core banking system and an AS/400-based platform.

Balance sheet sum:

3.7 Bn. €

Employee:

220

Industry:

Banking

Last change: 2023

Atos Logo

Atos

In order to be optimally prepared for a digital external test, Atos Origin has commissioned AvenDATA GmbH with the configuration of their SAP DART module. Atos Origin is perfectly prepared for a digital audit due to this uncomplicated and secure solution.

Turnover:

11.18 Bn. €

Employee:

104,430

Industry:

Global IT Provide

Last change: 2023

Servicepartner Logo

Service Partner

Together with AvenDATA we have archived our SAP system.

Balance sheet sum:

187 Mm. €

Employee:

2,150

Industry:

Banking

Last change: 2023

Mobene Logo

Mobene

We were able to use the archiving solution ViewBox to shut down various legacy systems – without losing access to the legacy data.

Turnover:

1.95 Bn. €

Employee:

351

Industry:

Oil Industrie

Last change: 2023

Perspektiv-kontor hamburg logo

Pepko

In compliance with the regulatory requirements, we were able to successfully and efficiently archive our SAP legacy data last year using the ViewBox archiving solution from AvenDATA.

Turnover:

40.6 Mm. €

Employee:

450

Industry:

Healthcare

Last change: 2023

grz Logo

GRZ

In cooperation with the AvenDATA company, we were able to successfully archive data from an SAP legacy system in a resource-saving manner.

Turnover:

12.0 Mm. €

Employee:

140

Industry:

Software producer

Last change: 2023

ALSO Logo

Also

In recent years, we have repeatedly been able to archive the most diverse legacy systems using the ViewBox archiving software and then switch them off. The solution could be used for both structured and unstructured data.

Turnover:

12.4 Bn. €

Employee:

4,000

Industry:

Global IT Provider

Last change: 2023

General Data Protection
Regulation (GDPR)

We have considered everything -
even the 'Right to be Forgotten' .

ViewBox is compliant with the new European Union – General Data Protection Regulation (EU-GDPR). GDPR directs as to how the personal data must be collected, processed, and erased.

The General Data Protection Regulation act (GDPR) of the European Union (EU) is also valid in Germany from 25th May 2018. The essential updates include the ‘right to be forgotten’. Accordingly, under certain situations, the right to have private information about a person be removed from the Internet searches and other directories.

ViewBox is in accordance with the EU-GDPR guidelines wherein such data can be made anonymous. The companies will also get an additional expanded accountability for handling such data. Moreover, in case of a risk-afflicted data processing, a ‘data protection-impact assessment’ must be carried out based on a certain criterion. ViewBox by AvenDATA prepares you for all such types of new and legal fundamental requirement(s) with a complete know-how of the legal compliance.