System Decommissioning
Decommissioning systems is not yet a challenge, but the question is how do I get access to the data?
Over the course of time, you inevitably face the challenge of decommissioning your system(s) due to software or hardware changes.
AvenDATA’s intensive experience clearly shows that thoughtful planning with the right kind of methodology and thoroughness are the key factors for a successful decommissioning process. We understand and identify the applications for decommissioning, form a firm strategy followed by tracing the details of the decommissioning process. We also check all the vitals for compliance. AvenDATA’s ViewBox is designed to be the solution for system decommissioning.
What happens if you decide for us?
STEP 1
System Analysis
The first step in the process is the system analysis. This is a crucial step with a purpose of estimating a time frame for archiving your legacy system. This step also calculates the cost, which is yet another vital component of decision making and planning. The system analysis outcome is always a fixed offer price. You can either accept or reject this offer. Generally, system analysis takes around 90 minutes.
The system analysis is divided into two parts:
Technical Part for Clarification
access to the system(s) (VPN/Citrix ...)
required rights for the system(s)
coordination of contact person(s) (professional and/or technical)
type/size of database (for example, Oracle/721 gigabyte)
definition of export memory/shared memory
system version/name
coordination of backup processes
... and some more
Business Part for Clarification
discussion/agreement/screen recordings of the required standard reports, for example, balance sheet, trial balance, sales order, etc.
discussion / agreement / screen recordings of the additional report(s)
... and some more
STEP 2
The Archiving Project
Points of Discussion during the Kick-off Meeting
Introduction of all the participants
Access to the network
Presentation of the process model
Coordination of a project plan
Access to the system
Coordination of weekly Jour Fixe meetings
Access to the database
More points as per the requirement(s)
The project starts after the kick-off meeting. Out expert support team can also assist you in case you are stuck at some point during the project.
The following milestones are a part of the project realisation.
Access to the system
Setting up the web address or VPN access
Data export protocol/hash values
User(s) training
Data transfer
Documentation of the entire project
Data import
Coordination with accountants/auditors
Creation of the test data
Creation of the commissioned views/reports
More points as per the requirement(s)
- Each milestone ensures its own quality assurance process.
- The project lasts for a duration of 2-6 months as the duration depends on the complexity of the situation.
- You can be rest assured as our respective teams will also provide accounts/audits related support.
STEP 3
Pickup and Shutdown
Your acceptance assures the last step of this process. Post-acceptance, you will be testing the samples, checking the certificate of completeness and verifying documentation. Moreover, we will also provide our project samples for your perusal. Thus, you will have an extensive test data.
If everything progresses as per the schedule, you will then receive an acceptance report from us. At this stage, you can shut down your system(s). Now, you will observe that all the necessary information can be reviewed within the ViewBox to be archived in the best possible way.
You would realise the freedom and relaxation as the risks involved with the legacy systems will no longer impact your company. From now on, the company will start saving money in the various departments like maintenance, electricity, personnel costs, etc.
We are always there for you with our support services. This commitment holds true even after your acceptance phase. You will be fully supported by us, for example, we will extend our support when an audit is announced, or if further training is required, or may be due to a change of an employee or a group of employees.
ViewBox – A Software for Application Decommissioning
ViewBox has been thoughtful, calculative, and considerate in providing customized solutions. The solutions are based on the exposure of various projects and several years of experience in shutting down the legacy systems. ViewBox software has the capability to archive your company’s legacy systems and decommission your IT landscape. ViewBox is the result of sincere efforts and extensive market analysis of archiving the legacy systems. The ViewBox software updates regularly. The main aim of any new development in the ViewBox software is to make it user-friendly so that the user can easily search within their legacy data, legacy tables, and legacy documents. It is the challenging work and updated skill set of around 100 IT engineers including the frontend-backend, SQL and full stack developers that has provided ViewBox with the best features. The team always strives to update the ViewBox by adding new features to it. The expert team works non-stop to improve and excel themselves in the application decommissioning domain. Moreover, the ViewBox must guarantee high-level security solutions. The legacy data can be extremely sensitive. The ViewBox has around one hundred security-based features, such as two-phase authentication, security queries, and SSO to safeguard the legacy data. ViewBox is certified according to the IDW PS880 certification. Recertification happens on a regular basis. The last certification was done in December 2021. Here, you will also know and understand the various features of the ViewBox software.
AvenDATA
Achieving Efficiency through Extensive Experience
AvenDATA founded in 2003 as a spin-off of the renowned auditing and tax consulting company Mazars GmbH & Co. KG (www.mazars.de) has become one of the leading providers in the field of legacy system archiving and legacy system decommissioning.
The AvenDATA Group operates worldwide with headquarters in Berlin with offices in Budapest, Mumbai and New York. AvenDATA has more than 600 archiving projects with more than 250 applications from different vendors. The company has an extensive global experience of more than 18 years. It has a team of 180+ experts who are the main driving force behind the success of archiving solutions for the global clients.
AvenDATA provides specialized services like IT application decommissioning, carve-out, system decommissioning, SAP HANA, liquidation/insolvency, mergers and acquisitions to name a few. The clients eagerly look for the upcoming solutions to archive the legacy systems with AvenDATA products.
Wide Range of Successfully Archived Systems
General Data Protection
Regulation (GDPR)
We have considered everything
- even the 'Right to be Forgotten'.
ViewBox is compliant with the new European Union – General Data Protection Regulation (EU-GDPR). GDPR directs as to how the personal data must be collected, processed, and erased.
The General Data Protection Regulation act (GDPR) of the European Union (EU) is also valid in Germany from 25th May 2018. The essential updates include the ‘right to be forgotten’. Accordingly, under certain situations, the right to have private information about a person be removed from the Internet searches and other directories.
ViewBox is of the opinion that according to the EU-GDPR such data can be made anonymous. The companies will also get an additional expanded accountability for handling such data. Moreover, in case of a risk-afflicted data processing, a ‘data protection-impact assessment’ must be carried out based on a certain criterion. ViewBox by AvenDATA prepares you for all such types of new and legal fundamental requirement(s) with a complete know-how of these legal compliance.
