Why do we need data carve-out?
Eureka, as you have reached the right place for archiving the carve-outs with us. At AvenDATA, we completely understand the carve-out of company codes for performing a successful archiving process. Our experts are highly skilled to provide timely support in all the areas, viz. designing, planning, and implementing of the carve-outs.
We acknowledge the fact that the carve-out is like a complete archiving process in terms of procedure(s) and technical processes. It is due to our immense success in providing effective solutions that our customers request us to perform the carve-outs after archiving and shutdowns of the legacy systems.
We strongly believe that carve-outs from existing systems such as SAP, Oracle, and Navision require a very deep and thorough understanding of database structures and database models. AvenDATA offers a comprehensive understanding in the separation of ERP systems.
For performing the carve-outs, AvenDATA can easily separate the clients and accounting areas within the ViewBox. With this approach, the legal conflicts concerning the provision of the data prior to sales can be avoided. Thus, the ViewBox solutions are provided in the form of an on-premises supply or as a secured cloud hosting solution.
Why carve-out is so significant in IT?
Carve-out enables the current companies to not only exploit but also improve their financial status. It also helps the new companies to establish and grow with the ever-changing market requirements. A carve-out in IT is the separation of a part of a company from an IT system.
AvenDATA has the expertise to achieve a set of preliminary and continuous measures that aims to separate the elements effectively and efficiently, in case of a carve-out situation.
The necessity for such a case arises due to company sales or company acquisitions and/or due to company restructuring. For example, S/4 HANA implementations. The implementation offers a personalized and customer-centric user experience. Moreover, the carve-outs are conducted under strict timelines. We understand that the system access cannot be granted for an unlimited period due to contractual regulations.
For a successful carve-out, the experts at AvenDATA not only understand the processes but also follow the best practices. The expert team has a deep understanding of databases and their structures. The team also builds a detailed and thorough strategy, carefully considers the deployment options, and follows the procedures for an effective carve-out. We have an immense exposure and experience in handling data migration, managing security vulnerabilities, and performing data integration.
What makes carve-out so complex?
The main complexity of a carve-out arises when the decision is made to acquire or sell a company. It is at this stage that it becomes necessary to transfer the data out of the existing IT systems along with the data transfer back into the new IT systems. This process is known as a carve-out. During the carve-out process, there are many factors that not only make this process complex but risky too. The important factor like asset(s) involved in a carve-out often gets neglected. This may be due to the lack of maintenance, management and/or staffing. At times, it is difficult to understand and forecast the cost factors for the carve-out(s). Then, the creation of financial statements and operating metrics poses yet another challenge. Moreover, there are additional tasks like managing the valuation, legal, tax and financial advisory issues. A common challenge appears with the transfer of employees knowing the system. They might also feel rejected because of being a part of the non-core system. All these challenges require a solution with high professional and technical understanding of the data content and data structures. AvenDATA’s effective archiving solution clearly highlights the immense specialization in this business area.
What are the success factors of a carve-out?
There might be several factors like asset(s) management, carve-out cost, valuation, legal, tax, financial advisory issues, etc. that makes the carve-out process complex as well as risky. But, at AvenDATA, you can be rest assured for an effective and successful carve-out. We understand that when business segments are sold within a group, a special challenge is posed within the IT system. AvenDATA follows a structured approach for effective planning and realization of a carve-out. We strongly believe that systems and data streams must be analyzed before data separation. To ensure a successful analysis, a concept must be developed to differentiate the IT resources between the infrastructure and applications. The checklists can further identify the dependencies between the IT tasks with the overall carve-out process. There must be a detailed analysis as to how the data is linked to each other in order to be able to extract it easily and quickly. AvenDATA acknowledges that careful and thoughtful project planning is essential for a successful carve-out.
Thus, AvenDATA functions diligently in various aspects of a successful carve-out. The team is committed to practice effective communication, active participation with involvement of the IT team, propose and follow appropriate methods ensuring a balanced dissemination of the required knowledge about the carve-out.
How does carve-out work properly?
Carve-outs, which are realized due to the sale of companies, are usually subject to a tight schedule. These carve-outs must therefore be conducted during the business operations. To avoid system failures or data access interruptions, it is important to use the right procedures and tools. With the ViewBox, AvenDATA has developed the ideal tool for carve-outs and is ready to support you from the planning stage to the implementation stage, thereby ensuring a smooth carve-out. For performing the carve-outs, AvenDATA can easily separate the clients and accounting areas within the ViewBox. With this approach, the legal conflicts concerning the provision of the data prior to sales can be avoided. Thus, the ViewBox solutions are provided in the form of an on-premises supply or as a secured cloud hosting solution.
What happens if you decide for us?
The first step in the process is the system analysis. This is a crucial step with a purpose of estimating a duration for archiving your legacy system. This step also calculates the cost, which is yet another vital component of decision making and planning. The system analysis outcome is always a fixed offer price. You can either accept or reject this offer. Generally, system analysis takes around 90 minutes.
The system analysis is divided into two parts:
Technical Part for Clarification
access to the system(s) (VPN/Citrix ...)
required rights for the system(s)
coordination of contact person(s) (professional and/or technical)
type/size of database (for example, Oracle/721 gigabyte)
definition of export memory/shared memory
coordination of backup processes
... and some more
Business Part for Clarification
discussion/agreement/screen recordings of the required standard reports, for example, balance sheet, trial balance, sales order, etc.
discussion / agreement / screen recordings of the additional report(s)
... and some more
The Carve-out Project
After the successful completion of the system analysis step, you need to decide and start the project with us. Once decided to start the project, there will be a kick-off meeting. In this meeting, your team will get accustomed to our experienced Project Manager. It is important for us to unburden you of your resources while we perform the archiving process.
Points of Discussion during the Kick-off Meeting
Introduction of all the participants
Access to the network
Presentation of the process model
Coordination of a project plan
Access to the system
Coordination of weekly Jour Fixe meetings
Access to the database
More points as per the requirement(s)
The project starts after the kick-off meeting. Out expert support team can also assist you in case you are stuck at some point during the project.
The following milestones are a part of the project realisation.
Access to the system
Setting up the web address or VPN access
Data export protocol/hash values
Documentation of the entire project
Coordination with accountants/auditors
Creation of the test data
Creation of the commissioned views/extraction and import of document files such as pdf invoices, delivery notes, etc.
More points as per the requirement(s)
- Each milestone ensures its own quality assurance process.
- The project lasts for a duration of 3-6 months as the duration depends on the complexity of
- You can be rest assured as our respective teams will also provide accounts/audits related support.
Pickup and Shutdown
Your acceptance assures the last step of this process. Post-acceptance, you will be testing the samples, checking the certificate of completeness and verifying documentation. Moreover, we will also provide our project samples for your perusal. Thus, you will have an extensive test data.
If everything progresses as per the schedule, you will then receive an acceptance report from us. At this stage, you can shut down your system(s). Now, you will observe that all the necessary information can be reviewed within the ViewBox to be archived in the best possible way.
You would realise the freedom and relaxation as the risks involved with the legacy systems will no longer impact your company. From now on, the company will start saving money in the various departments like maintenance, electricity, personnel costs, etc.
We are always there for you with our support services. This commitment holds true even after your
acceptance phase.You will be fully supported by us, for example, we will extend our support when
an audit is announced, or if further training is required, or may be a follow-up due to a change of an
employee or a group of employees.
ViewBox by AvenDATA:
and individual requests.
Advantages of ViewBox
Over 18+ years of experience.
Over 200+ different systems.
Whether SAP, Oracle Financial or Navision: We offer you a comprehensive know-how in the
separation of ERP systems. Within the scope of carve-outs we can clearly separate clients and
accounting areas within the ViewBox. Eventual legal conflicts concerning the provision of the
data prior to sales in the case of sales are thus avoided. ViewBox solutions can be provided in
form of an on-premise supply or as a secure cloud hosting solution – ISO 27001, ISO 9001 and
ISO 50001 certified.
General Data Protection
Perfectly Prepared: ViewBox is compliant with the new European Union - General Data Protection Regulation (EU-GDPR).
GDPR directs as to how the personal data must be collected, processed, and erased.
The General Data Protection Regulation act (GDPR) of the European Union (EU) is also valid in Germany from 25th May 2018. The essential updates include the ‘right to be forgotten’. Accordingly, under certain situations, the right to have private information about a person be removed from the Internet searches and other directories.
ViewBox is in accordance with the EU-GDPR guidelines wherein such data can be made anonymous. The companies will also get an additional expanded accountability for handling such data. Moreover, in case of a risk-afflicted data processing, a ‘data protection-impact assessment’ must be carried out based on a certain criterion. ViewBox by AvenDATA prepares you for all such types of new and legal fundamental requirement(s) with a complete know-how of the legal compliance.