Archive your carve-out(s) with us!
Realize the carve-out with our ViewBox archiving system and let us archive the relevant data for you.
Introduction
Why do we need data carve-out?
Why carve-out is so significant in IT?
What makes carve-out so complex?
What are the success factors of carve-out?
How does carve-out work properly?
What happened when you decide for us?
STEP 1
System analysis
Technical part for clarification
access to the systems (VPN/Citrix ...)
required rights in the systems
coordination of contact persons (professional/technical)
type/size of database (e.g. Oracle/721 gigabyte)
definition of export memory/shared memory
System version/name
coordination of backup processes
... and some more
Business part for clarification
discussion/agreement/screen recordings of the required standard reports e.g. balance sheet, trial balance, sales order ...
discussion / agreement / screen recordings of additional reports
define the company codes
... and a little more
STEP 2
The carve-out project
After the system analysis has been successfully done, you ask yourself whether you want to start the project. Once you have decided for doing a project, there will be a kick off meeting in which your team will get to know our experienced project manager. In this kick off the following points will be voted on:
introduction of all participants
access to the network
presentation of the process model
coordination of a project plan
access to the system
coordination of a weekly jour fix
access to the database
and some more...
After the kick off meeting, the project starts. Due to our extensive experience, we can also support you if you are stuck in a few places. The following essential milestones are part of the project realization. Each milestone is subject to its own quality assurance.
access to the system
setting up the web address or VPN access
data export protocol /hash values
user training
data transfer
documentation of the entire project
data import
coordination with accountants / auditors
creation of samples
creation of the commissionedviews / reports
and some more...
Depending on the complexity, a project lasts 2-6 months. We are also happy to support you in coordinating with your business or auditors.
STEP 3
Pickup and shutdown
ViewBox by AvenDATA:
Fulfills legal
requirements –
and individual requests.
Advantages of ViewBox
FIXED PRICE
Each of our archiving projects is fixed price based, allowing you perform the necessary planning and budgeting. The fixed price includes migration and ongoing costs.
Merge & Acquisitions
The ViewBox can be used not only for decommissioning systems, but also for carve-outs required due to company acquisitions.
SAVING YOUR IT RESOURCE
By decommissioning legacy systems, internal resources are freed, which means they can be used for productive systems or other projects. As a result, your internal resources are no longer burdened.
Switch off legacy system
The main goal of archiving is to be able to subsequently decommission the legacy system. After a project with us, this refers to the application both on the old server and the old database.
DOCUMENTATION
You will receive project documentation for every archiving project, which serves as an essential evidence for the internal audit and the auditors. It takes into account evidence for data integrity, data completeness and audit security.
Multi-client capability
The archiving software is multi-client and can therefore be used for different clients and systems from a wide range of manufacturers. You are able to build an archive for all your legacy systems.
Over 18+ years of experience.
Over 200+ different systems.
Whether SAP, Oracle Financial or Navision: We offer you a comprehensive know-how in the
separation of ERP systems. Within the scope of carve-outs we can clearly separate clients and
accounting areas within the ViewBox. Eventual legal conflicts concerning the provision of the
data prior to sales in the case of sales are thus avoided. ViewBox solutions can be provided in
form of an on-premise supply or as a secure cloud hosting solution – ISO 27001, ISO 9001 and
ISO 50001 certified.
General Data Protection
Regulation (GDPR)
Perfectly prepared. ViewBox is
compliant with the new EU-GDPR.
valid in Germany. The essential innovations include the ‘right to be forgotten’ which
implies the deletion claims of affected persons directly at the storing place. With the
ViewBox such data can be made unrecognizable in the sense of EU-GDPR. Companies
will additionally get an expanded accounting duty for the handling of data. And in case
of risk-afflicted data processing a ‘data protection-subsequent evaluation’ must be
carried out according to certain criteria. With the ViewBox by AvenDATA – unlike with
other systems – you are prepared for these new legal basic requirements very well.