Data Retention Tool - Data Protection at its Best

By AvenDATA

Data Retention Tool- Viewbox
What is Data Retention?
Data retention refers to the practice of keeping and preserving data for a specific period, as determined by organizational policies, legal requirements, or industry regulations. This data can be in various forms, including digital records, documents, emails, or any other type of information.
What is Data Retention Tool(DART)?
Data Retention Tool(DART) is a software tool used for managing and retaining data in compliance with legal and regulatory requirements. It helps organizations securely store, retain, and manage data for specific periods of time as mandated by laws or internal policies. DART allows businesses to define retention policies, automate data retention processes, and ensure data is preserved and accessible when needed for legal or audit purposes. It helps organizations maintain data integrity, meet compliance obligations, and efficiently handle data retention and disposal.
The ViewBox provides the functionality of a Data Retention Tool, also known as DART. The Data Retention Tool enables the users to meet the legal requirements related to data retention and data transfer for tax auditing.
This tool further helps the users to archive data and export it as per the requirements, for example, year-wise or fiscal-wise data. The main purpose of the Data Retention Tool is to retain the relevant financial and tax related data from a productive system. This is done to ensure that the relevant data is available to the auditors and customers. To make the data easily accessible, DART creates a special table at the backend with internal mappings of the existing data.
This tool also has a functionality to apply filters on the archived data. It is a very useful functionality in case the data size is large, and the user requires only selective data from the SAP system. Moreover, the tool has multiple filters. For example, the clients can have the data in a sorted manner. Sorting can be based on Client ID, or Company Code or Fiscal Year wise data. The filters can also be combined. You can have a filter with all the three fields i.e., Client ID, Company Code and Fiscal Year. In this way, a large amount of unrequired data can be avoided.
The user can use the Data Retention Tool to extract or export data in any required format like csv and text. It can store the relevant data for tax auditing at regular intervals from the SAP system. While exporting the DART formatted data, the user can export data as per the selection. If the client requires the complete data, then the client can select it else the client also has the option to export data as per the requirement. For example, requirement may be for the fiscal year.
ViewBox also provides the functionality of exporting data to a zip file to be saved for later use. The client can even download the zip file to extract the data into csv or text format. Data Retention Tool is a powerful functionality, which helps the clients to retrieve the records within a shorter time span. The results are also accurate with a specific human readable format. Thus, the Data Retention Tool is an easy yet useful tool for the client. This tool enables the client to archive data and provides options for easy data access. It also facilitates the client with filters to export large amount of data in the specified format, of course with the security of AvenDATA Gmbh.
If you seek an application-independent archive catering to diverse data volumes, consider ViewBox. Addressing legal requirements while minimizing IT costs? ViewBox is the solution. Archiving both structured and unstructured data? Trust ViewBox. In carve-out projects, including Data Retention Tool (DART), ViewBox stands out as the ideal choice for archiving entire legacy systems or specific components.
FAQ About Data Retention Tool
A legacy system refers to outdated computer software, equipment, hardware, or technology that is still used in daily operations. These systems lack support, maintenance, and future development. Examples include older operating systems like Windows XP, Windows Vista, and Windows 7.
DART(Data Retention Tool) allows organizations to define retention policies, automate data retention processes, and ensure data is preserved and accessible when needed for legal or audit purposes. It helps maintain data integrity, meet compliance obligations, and efficiently handle data retention and disposal.

ViewBox provides the functionality of a Data Retention Tool (DART). It enables users to meet legal requirements for data retention and transfer, particularly for tax auditing purposes.

The Data Retention Tool helps archive and export data according to specific requirements, such as year-wise or fiscal-wise data. It creates internal mappings and allows users to apply filters, ensuring easy access to relevant financial and tax-related data.
Yes, the Data Retention Tool allows users to export data in various formats, including CSV and text. It enables the storage of relevant data at regular intervals from the SAP system and provides options for selective data exports based on specific requirements.
The tool facilitates quicker data retrieval by enabling users to apply filters and export data selectively. It ensures accurate results with a human-readable format, contributing to efficient record retrieval within a shorter time span.
Yes, the Data Retention Tool, offered by AvenDATA GmbH, is designed to be user-friendly and ensures data security. It provides ease of use for archiving, data access options, and secure exporting of data in specified formats.