Legacy System Archiving & Decommissioning —
Secure, Compliant, and Fully Accessible with AvenDATA
From standard platforms like Sage and SharePoint to fully customized software, we archive data from legacy systems of all types, generations, and industries, covering everything from accounting and human resources to production control.
The Challenge
Historical data in legacy systems is critical, but accessing it is becoming increasingly difficult — or entirely impossible.
During IT migrations, system replacements, or the retirement of outdated technology landscapes, companies consistently face a critical task:
Legacy systems are often complex applications that have been customized and extended over many years and they still contain vital information for tax authority audits, legal compliance, or daily business operations.
Operating these systems can be highly expensive, the software is no longer maintained, licenses expire, and internal expertise gradually becomes unavailable.
Accessing crucial data becomes difficult or entirely impossible, even though it must remain fully available, easy to analyze, and completely audit-ready.
This is exactly where the AvenDATA legacy archiving platform steps in.
Proven Legacy Archiving Platform
Built on over 17 years of IT modernization expertise
AvenDATA has continuously researched, developed, and practically refined legacy system retirement across thousands of successful IT modernizations.
Our proven approach empowers you to confidently and transparently answer all technical questions, tax authority inquiries, and legal requests.
Our dedicated ViewBox software is fully established as a reliable research platform that supports reliable daily audit routines and enterprise-wide access.
ViewBox is used by a significant number of large international enterprises, including Fortune 500 companies, this demonstrates the platform’s stability, flexibility, and practical value in enterprise environments.
From Europe to Asia to North America and beyond, ViewBox is securely deployed worldwide.
Your critical analytics live on as fully actionable reports
in the ViewBox
We do not simply migrate data from your legacy system. we also ensure that the information remains accessible and usable in ViewBox.
This includes:
- Rebuilding your relevant reports and business analyses.
- Implementing fully customized reporting, including your internally developed programs, custom interfaces, or specialized modules
- Archiving all supporting documentation required for complete audit readiness, such as invoices, purchase orders, and accounting records
Even before your project begins, we work directly with you to determine exactly which reports and analytics you will need for tax, audit, business, and regulatory requirements. Through this process, you benefit directly from our extensive experience managing complex archiving projects across countless platforms, industries, and specialized departments.
Using ViewBox, you can research, analyze, and evaluate these specific reports years after your legacy system retirement, completely independent of the original software.
Whether you are facing tax authority audits, internal investigations, or legal disputes, you always maintain instant access to clearly structured and fully filterable reports without continuing to pay for costly legacy system licenses or needing access to the original platform.
Rapid project execution
and measurable economic
value with a measurable ROI
even for highly complex legacy systems
Legacy system retirement typically takes one to six months, depending on system complexity and data volume. Using our clearly structured and standardized approach, we can efficiently and securely archive even large enterprise databases.
We have successfully migrated applications holding multiple terabytes of data, transferring relevant reports, custom programs, and documentation into our archiving solution.
Thanks to our proven project methodology, you will experience significant financial savings almost immediately by reducing licensing costs for legacy software, databases, and operating systems, while dramatically reducing maintenance, infrastructure, and internal workloads.
For the vast majority of our IT modernization projects, many projects achieve a return on investment within one year, driven entirely by measurable cost reductions in software licenses, infrastructure, and internal resources.
Legacy System
Analysis
The first step in every legacy system retirement is a detailed analysis of your existing software. This critical assessment forms the exact foundation for accurately estimating the project timeline and overall costs for your archiving initiative.
During this phase, we evaluate both the technical and commercial aspects of your data landscape including:
- Current access capabilities for your existing legacy platform
- Database architecture, structure, and size, including systems such as Oracle, MS SQL Server, DB2, or proprietary databases
- Scope and business relevance of your existing reports and vital applications
- Unique technical requirements such as internally developed programs, custom interfaces, or specialized additional modules
We compile these comprehensive findings into a binding fixed-price proposal, providing planning reliability and a clear basis for decision to moving forward.
Project Execution
For Legacy Systems
Once the system analysis is complete, the core project begins through a highly structured and efficient approach driven by clearly defined milestones.
During a collaborative launch meeting, we align with your team to establish all organizational and technical requirements. From this point forward, we take on the heavy lifting and execute the majority of the tasks for you.
- Establishing secure system access
- Exporting and securely transferring all relevant data
- Rebuilding your essential reports and fully customized analytics
- Documenting every single step to guarantee complete audit readiness
Our highly experienced project managers guide you through the entire process, ensuring a seamless workflow that requires minimal internal resources from your team.
At project completion, we conduct structured testing and final approval phases together, guaranteeing that all your data is archived completely, accurately, and transparently.
Results
of Your Archiving Initiative
Upon project completion, all relevant tables, documents, and reports from your legacy software are fully migrated into our proprietary ViewBox software solution.
ViewBox is a web-based research platform that empowers you and authorized personnel to maintain fast, secure, and transparent access to archived information years after legacy system retirement.
The true value proposition: We reconstruct all vital standard and customized reports so that technical, financial, tax, or legal evaluations remain perfectly accessible without ever needing the original legacy system.
Following successful implementation and final approval of ViewBox, the original system can be completely decommissioned and taken out of service.
At the conclusion of the project, you receive comprehensive process documentation that transparently details every step, especially regarding:
- The methodology of data migration
- The structure of all archived content
- The completed testing and approval phases
Furthermore, we document every individual step of the archiving process from data export to final approval and potential source system deletion within our secure Jira ticket system. This ensures that the entire archiving journey remains fully traceable and guarantees complete audit readiness for third-party reviewers or regulatory inspectors at any time.
ViewBox Software and Search Platform
Make Your Archived Legacy Data Intelligently Actionable
With ViewBox, AvenDATA provides an industry-standard platform built specifically to access and manage data from retired systems.
Through an intuitive web interface, ViewBox enables you to rapidly locate, structure, and deploy archived information without ever needing the original application.
ViewBox ensures your enterprise data is:
- Fully comprehensive and usable years after legacy system retirement
- Instantly retrievable to guarantee continuous audit readiness
- Perfectly structured to streamline internal and external compliance reviews
A standout advantage is the automated data deletion feature. Based on defined retention schedules, you can systematically and securely delete legacy data once legal or internal corporate retention mandates have expired.
The platform runs on a fully certified cloud infrastructure undergoing rigorous security and performance testing. To satisfy your most demanding compliance and IT requirements, you can easily deploy ViewBox entirely on-premises.
Ready for the
Next Step?
One-hour strategy session with our experts to evaluate your current legacy architecture. Whether you operate a standard platform, a highly customized application, or a fully proprietary system, we will show you how to slash maintenance costs and mitigate compliance risks.
We will show you exactly how to execute your legacy system retirement efficiently, while ensuring your historical data remains fully accessible for tax authority and regulatory audit readiness. Your comprehensive consultation includes:
- A deep dive into your data structure, migration process, and reporting needs
- A live demonstration of our industry-standard ViewBox platform
- A clear breakdown of how we replicate your custom reports and specialized analytics
- A reliable project scope detailing the exact timeline, effort, and investment required
Total transparency from day one
We base our proposals on strictly defined fixed pricing with absolutely no hidden fees or surprise renegotiations down the line. We prioritize exceptional quality, unwavering reliability, and maximum return on investment for your enterprise.
Book your exclusive IT modernization consultation today.
Get immediate answers to your questions
Personal and obligation-free — ask us anything about your legacy systems and ECM platforms.
Personal and obligation-free — ask us anything about your legacy systems and ECM platforms.
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