SaaS Archiving: Secure Data,
Retain Reports & Ensure Compliance with AvenDATA

From SAP, Oracle, and Salesforce to Microsoft Dynamics 365, Workday, and HubSpot, all the way to ticketing systems like Jira,
Zendesk, ServiceNow, and Freshdesk: With our battle-tested solution, we empower Fortune 500 companies and Global Enterprises
to completely secure data across modern cloud and SaaS platforms of every type and industry. This spans accounting, CRM, HR, and customer service.

The Challenge

Your SaaS data is mission-critical, yet cancelling subscriptions or switching vendors threatens complete loss of access
During IT Modernization initiatives, vendor transitions, system consolidations, or the aggressive cancellation of bloated SaaS subscriptions, organizations consistently face a critical roadblock.
Your modern SaaS solutions, whether CRMs, ERPs, HR platforms, or ticketing systems, still house vital intelligence you absolutely must retain to mitigate litigation risks, ensure IRS/SEC compliance, and drive business strategy.
However, this data is trapped in a third-party cloud. The moment your subscription ends, your access vanishes. Vendor export deadlines are notoriously tight, and you are often forced to pay exorbitant and ongoing subscription fees just to keep your own historical data accessible at all.
Retrieving your essential intelligence becomes incredibly difficult or completely impossible, even though you must keep it highly available, analyzable, and strictly audit-proof for IRS/Audit readiness.
This is exactly where AvenDATA steps in with our industry-standard platform for SaaS archiving.

SaaS Archiving: A Battle Tested Solution from
Over 17 Years of Project Experience

Our SaaS archiving strategy leverages a proven methodology. For over 17 years AvenDATA has continuously researched, developed, and refined our approach across thousands of real-world Legacy System Retirements.
Leveraging our proven framework, we empower you to reliably and transparently resolve all technical challenges, ensure absolute IRS and Audit readiness, and mitigate litigation risks.
Our industry standard platform, ViewBox, has established itself as a highly reliable research system. It functions flawlessly to support your daily regulatory compliance needs and secure enterprise-wide data access.
The deployment of ViewBox in over 50 percent of Fortune 500 companies is clear proof of its top tier stability, flexibility, and practical value for your IT Modernization.
From North America to Europe and Asia, ViewBox is an actively deployed and battle tested solution empowering global enterprises all over the world.

Your Analyses Live on as Actionable Reports
in ViewBox

We do not just extract all data from your SaaS solution; we ensure you can permanently track, analyze, and leverage this critical information within our industry standard platform, ViewBox.
This includes:
  • Rebuilding your essential reports and business evaluations
  • Recreating highly customized client specific reports (including internally developed workflows, dashboards, and lists)
  • Archiving all supporting documents required for complete report traceability (such as invoices, work orders, tickets, or customer cases)
Long before your Legacy System Retirement begins, we partner with you to pinpoint exactly which reports and evaluations you must retain for CRA requirements, commercial analysis, or strict regulatory compliance. You immediately benefit from our deep expertise gained across countless archiving deployments spanning diverse SaaS solutions, industries, and departments.
Within ViewBox, you retain the power to search, dissect, and run these evaluations completely independent of the original SaaS environment even years after decommissioning.
Whether you are ensuring CRA audit readiness, resolving internal queries, or mitigating litigation risks: You command instant and on demand access to clearly structured and filterable reports. All without paying a single cent in ongoing subscription costs or accessing the obsolete source system.

Accelerated Project Timelines & Massive Economic Value (Measurable ROI)
Even for Complex SaaS Solutions

Depending on system complexity and data volume, your Legacy System Retirement typically takes just 1 to 6 months. By leveraging our highly structured and standardized methodology, we empower you to securely and efficiently archive even the most massive SaaS environments.
We have successfully migrated cloud applications containing multiple terabytes of data including complex reports, highly customized internal evaluations, and comprehensive documentation straight into our industry standard platform.
Thanks to our battle tested project methodology, you benefit from significant cost savings almost immediately. You aggressively slash expensive subscription and license costs for legacy SaaS applications, while drastically reducing maintenance, administration, and internal IT overhead.
In the vast majority of our IT Modernization projects, your Return on Investment (ROI) is achieved in under one year. This is driven directly by highly measurable savings across subscriptions, infrastructure, and internal bandwidth.

Comprehensive SaaS
System Analysis

The first step in any Legacy System Retirement is a forensic analysis of your existing SaaS infrastructure. This assessment lays the exact groundwork needed to accurately project timelines and costs for your IT Modernization and SaaS archiving initiative.
We systematically evaluate both the granular technical details and the broader commercial imperatives, including:
  • Current access capabilities into your active SaaS platform (like Admin privileges, export rights, or API permissions)
  • The architecture and scope of available interfaces and export formats (such as REST API, CSV, XML, and JSON)
  • The depth and operational necessity of your active reports, dashboards, and embedded applications
  • Unique system quirks, including custom fields, bespoke workflows, specialized API integrations, or supplementary modules
We package these critical insights into a firm and fixed price proposal. This arms you with ultimate planning certainty and absolute decision-making power to ensure your seamless transition and IRS and Audit readiness.

Executing Your SaaS
Archiving Project

Once the system analysis wraps, your core project launches highly structured, incredibly efficient, and mapped to clear milestones to accelerate your IT Modernization.
During a collaborative kickoff session, we align with your stakeholders on all technical and operational parameters. From this moment on, we take the heavy lifting completely off your plate:
  • Configuring secure system and API access gateways
  • Exporting and migrating all critical intelligence directly through the vendor interfaces
  • Rebuilding your high value reports and bespoke analytics
  • Meticulously documenting every action to guarantee uncompromising IRS and Audit readiness
Our veteran project leaders steer you through the entire lifecycle, engineering a frictionless transition that demands minimal bandwidth from your internal teams.
To successfully close the project, we partner with you to execute rigorous testing and signoff phases. This verifies that every piece of data is archived flawlessly, comprehensively, and with total traceability to mitigate litigation risks.

The Result of Your
Archiving Initiative

At project wrap up, every critical table, document, and report from your legacy SaaS solution has been securely transferred into our industry standard platform, ViewBox.
ViewBox is a powerful web-based research system designed to give you and authorized personnel rapid, secure, and traceable access to archived records years after your IT Modernization is complete.
A massive value driver is that we recreate all vital standard and custom reports so you can seamlessly execute commercial, tax, or legal queries without ever needing access to the original SaaS environment again.
Following the successful deployment and signoff on ViewBox, you can completely cancel your original subscription to drastically slash your ongoing costs.
At completion, we hand over comprehensive procedural documentation that transparently outlines every phase to guarantee absolute IRS and Audit readiness, specifically detailing:
  • The methodology used for data extraction
  • The architectural structure of the archived repository
  • The stringent testing and validation phases executed
Furthermore, we meticulously log every granular step of the archiving journey from initial data export to final approval and ultimate deletion of the source system in a fully audit proof format within our Jira ticketing environment. This ensures that third party reviewers and auditors can verify exactly how your archiving strategy was executed at any time.
ViewBox Software and Research System:
Making Archived SaaS Data Intelligently Actionable
With ViewBox, AvenDATA delivers a high-performance reading and research platform engineered specifically to unlock data from your retired legacy and SaaS environments.
Through an intuitive web interface, ViewBox empowers your team to rapidly locate, systematically analyze, and securely distribute archived intelligence completely bypassing the need to access the original SaaS platform.
ViewBox guarantees your data:
  • Remains crystal clear and fully usable long after your Legacy System Retirement.
  • Is instantly retrievable in a strictly audit ready format to ensure absolute CRA compliance.
  • Is flawlessly structured to support internal audits and external regulatory reviews.
A pivotal feature is that ViewBox drives automated data lifecycle management. Based on your defined retention periods, you can systematically and transparently purge legacy data once legal or corporate timelines expire, directly mitigating your ongoing litigation risks.
This industry standard platform is hosted on certified cloud architecture and undergoes relentless security and functionality testing. Alternatively, if your internal IT or compliance mandates require it, ViewBox deploys just as smoothly within a secure On-Premises environment.
Discover the ViewBox Software Platform ...
Ready for the
Next Step?
In a highly focused and one hour expert consultation, we evaluate your specific SaaS environment (whether it is a CRM, ERP, HR platform, ticketing system, or a highly customized cloud application).
We will show you live exactly how to efficiently execute your Legacy System Retirement while guaranteeing your historical data remains permanently actionable to ensure absolute IRS and Audit readiness, including:
  • Strategic alignment on your data architecture, secure data migration protocols, and your reporting landscape
  • A hands-on live demonstration of our industry standard platform, ViewBox
  • A detailed deep dive into exactly how we meticulously rebuild your mission critical reports and bespoke evaluations
  • A rock solid and reliable assessment of your project scope, timeline, and exact costs
Transparency from Day One:
Our project proposals are anchored in strict fixed pricing, guaranteed with absolutely zero post contract renegotiations. Quality, ultimate reliability, and delivering exceptional economic value for your IT Modernization are at the core of everything we do.
Our project proposals are anchored in strict fixed pricing, guaranteed with absolutely zero post contract renegotiations. Quality, ultimate reliability, and delivering exceptional economic value for your IT Modernization are at the core of everything we do.
Book your complimentary and personalized expert consultation today.
Schedule an Expert Consultation and Demo ...
Get immediate answers to your questions
Personal and without obligation Regarding
SaaS Archiving

Thank you

Thank you for your inquiry.
We will contact you shortly.