Securely archive your SAP HCM environment.
Protect critical employee data, retain essential business logic, and guarantee complete regulatory compliance with AvenDATA.
We securely archive your legacy SAP HCM data ahead of the critical 2027 maintenance deadline and
seamlessly streamline your enterprise migration to SuccessFactors.
seamlessly streamline your enterprise migration to SuccessFactors.
The Challenge
Your critical SAP HCM data must remain permanently secured yet your original legacy SAP system will soon become fully inaccessible.
With the 2027 SAP HCM maintenance deadline approaching and your enterprise accelerating its SuccessFactors migration, you face a critical operational challenge. Your organisation is legally required to maintain fully traceable HR and payroll records for several years to meet applicable tax authority requirements and mitigate ongoing litigation risks. At the same time, keeping your legacy SAP HCM environment active places a significant burden on your operational budget through infrastructure costs, software licenses, maintenance fees, and the ongoing demand on your internal technical expertise.
This specific friction point is where the AvenDATA SAP HCM archiving platform delivers an immediate enterprise solution.
Proven Legacy Archiving Platform
Built on over 17 years of IT modernization expertise
We continuously evolve our SAP HCM archiving methodology based on intensive real-world corporate deployments. For over seventeen years, AvenDATA has expertly guided global organizations through complex IT modernization and large-scale legacy system retirements. We empower your team through every critical phase, from precise initial data extraction to complete audit-ready archiving.
Our proprietary ViewBox platform is a leading enterprise research system, trusted by over 50% of Fortune 500 companies. It is built to perform reliably during regulatory audits, is intuitive for everyday users, and scales across large global organisations.
Your critical SAP HCM reporting lives on —
well beyond the final maintenance deadline
We go far beyond simple SAP HCM data storage. Our enterprise platform actively secures the core business logic and full reporting capabilities driving your human resources and payroll operations.
With the ViewBox platform, your critical HCM data remains fully actionable and fully traceable long after you execute your legacy system retirement. This guarantees your enterprise can:
- Seamlessly execute all relevant standard SAP HCM reports and highly customized Z Reports.
- Instantly access sensitive payroll documents, complete employee master data, and historical time-tracking records.
- Filter, analyse, and export your critical business reports with no active SAP access required.
Long before launching your archiving project, our strategic team aligns with your leadership to identify the specific reports your enterprise requires for regulatory tax compliance, corporate audits, and internal HR controlling.
Inside the ViewBox platform, these highly sensitive data sets and executive evaluations remain instantly accessible for years after your official maintenance expires, fully independent of your original SAP HCM architecture.
Whether you are facing significant IRS tax audits, complex legal inquiries, or intense internal reviews, you command immediate access to accurately structured and fully filterable business reports while fully eliminating expensive SAP licenses and outdated legacy platforms.
Rapid project execution
and measurable ROI
even for highly complex
SAP HCM environments
Archiving your critical SAP HCM data typically takes just one to six months depending entirely on your total data volume and underlying system architecture. Thanks to our highly standardized enterprise methodology, we efficiently execute even the most extensive and historically complex human resources landscapes.
As complete proof of scale, our dedicated engineering team has successfully migrated large corporate SAP environments exceeding 30 TB of data. During these large-scale transitions, we correctly preserved every essential human resources report, all proprietary Z Reports, and fully audit-ready documentation.
Because of our proven deployment framework, your enterprise will realize significant financial savings almost immediately. You will substantially slash your ongoing licensing costs for your legacy SAP HCM platform, underlying corporate databases, outdated operating systems, and all associated physical infrastructure.
SAP HCM
System Analysis
We begin with a rigorous structural analysis of your existing SAP HCM environment, focusing entirely on your mission-critical data. This initial executive assessment drives your entire migration strategy and guarantees complete financial transparency regarding your project timeline, operational scope, and total enterprise costs.
Our dedicated engineering team systematically evaluates:
- Your technical access protocols for the legacy SAP HCM architecture.
- The precise underlying structure, complete data volume, and technical nature of your human resources database.
- The full operational scope and critical legal relevance of your existing human resources and payroll reports.
- All highly customized system features, including your proprietary Z Reports, complex software interfaces, and unique corporate configurations.
- Your specific organizational boundaries allowing us to securely isolate and archive data by specific corporate entities or distinct business units depending on how your enterprise used the platform.
The final deliverable of this analysis is a clearly guaranteed fixed-price proposal backed by a comprehensive statement of work. This provides your executive leadership with complete financial certainty and perfect strategic clarity as you successfully execute your SAP HCM archiving initiative.
SAP HCM Archiving Deployment
Efficient execution and
complete legal compliance
Following our rigorous executive analysis, we immediately launch your dedicated enterprise archiving deployment. We initiate the modernization with a comprehensive strategic kickoff meeting to finalize every technical parameter and organizational requirement. From this specific moment, our experienced engineering team fully takes over the operational heavy lifting.
- Secure direct technical access to your legacy SAP HCM architecture.
- Flawlessly extract all highly sensitive human resources data.
- Accurately reconstruct your critical human resources reports, proprietary Z Reports, and highly customized business evaluations.
- Generate fully audit-ready documentation for complete IRS compliance across every operational phase.
- Execute rigorous structural testing and final executive acceptance protocols.
Our senior project managers ensure a smooth, low-disruption transition. We actively protect your team’s bandwidth, ensuring this legacy system retirement places minimal demands on your internal engineering staff.
The Result
SAP HCM data fully archived and instantly accessible
Upon project completion, every mission-critical table, document, and human resources report is fully migrated into the ViewBox enterprise platform. You achieve full data sovereignty with:
- Full research and discovery capabilities, completely independent of your legacy SAP environment.
- Secure granular access for all authorized internal stakeholders and external regulatory auditors.
- Complete traceability for every business report, including full preservation of your original functional logic.
- Comprehensive audit-ready documentation covering every strategic phase of the project.
Furthermore, we meticulously document every granular step of your archiving initiative within our enterprise Jira ticketing system. This provides a complete, legally defensible audit trail from initial data extraction through final acceptance and the secure decommissioning of your source system — with configurable retention schedules to meet your regional compliance requirements.
Comprehensive integration of
ADK archive files
If your SAP HCM environment already leverages ADK archive files, we seamlessly integrate these existing data sets into your new unified archive. This ensures that all previously outsourced data remains permanently accessible and fully audit-ready for complete regulatory compliance.
ViewBox the intelligent archiving platform
for your corporate SAP HCM data
ViewBox operates as a proven web-based research platform engineered specifically for your legacy system retirement, including your highly sensitive SAP HCM data. We clearly prioritize complete regulatory compliance, seamless user experience, and complex business logic preservation.
Your immediate enterprise advantages include:
- Secure audit-ready access across all archived SAP HCM environments.
- Generate highly intuitive, fully filterable human resources reports.
- Guarantee compliance with applicable data retention mandates — including GDPR, GoBD, IRS, SEC, and other regional regulatory frameworks.
- Automate your data deletion schedules to ensure total GDPR and local regulatory compliance.
- Leverage a fully certified cloud infrastructure backed by rigorous continuous security testing.
Whether you face a significant IRS tax audit, deep internal reviews, complex legal inquiries, or strict HR controlling, ViewBox ensures your critical SAP HCM data remains fully transparent, traceable, and instantly available.
Ready for the
Next Step?
Schedule an exclusive one-hour executive consultation to strategically map out your legacy SAP HCM retirement and permanently secure your critical human resources data.
During this targeted session, your leadership team will receive:
- Complete strategic alignment regarding your core data structure, precise extraction protocols, and current enterprise reporting requirements.
- An exclusive live demonstration of the powerful ViewBox enterprise platform.
- A detailed technical breakdown showing exactly how we reconstruct your critical SAP HCM evaluations, including personnel administration, payroll processing, and complex time-tracking reports.
- A highly reliable executive projection covering your total project scope, specific implementation timeline, and complete financial investment.
Total transparency from day one:
Our enterprise proposals are built on clearly defined fixed pricing, with no hidden costs or scope renegotiations. We center our entire operational model around uncompromising quality, complete reliability, and an exceptional return on investment.
Book your exclusive IT modernization consultation today.
Get immediate answers to your questions
Secure a confidential and entirely risk-free consultation today
Secure a confidential and entirely risk-free consultation today
Thank you
Thank you for your inquiry.
We will contact you shortly.
We will contact you shortly.