Archive Legacy HR Systems
Secure sensitive employee records, retain historical payroll journals & guarantee regulatory compliance with AvenDATA.

From SAP HCM, SAP PY, PAISY, LOGA, Workday, and ADP solutions to Oracle HCM and fully custom proprietary platforms:
We archive employee records and payroll systems across all generations and architectures.
Our industry standard platform is engineered to execute reliable Legacy System Retirement for the most complex HR environments in Fortune
500 companies and guarantee your critical data remains securely accessible and completely audit ready for the long term.

The Challenge

Historical data in your HR and payroll systems is critical, but accessing it is becoming increasingly impossible.
During IT Modernization projects, system migrations, HR outsourcing, or Legacy System Retirement, Global Enterprises regularly face a massive hurdle:
Your payroll and HR platforms are often complex applications that have grown over decades. They feature deeply integrated and highly customized data structures that still hold essential information for tax purposes, IRS compliance, and operational reporting.
Regulatory agencies multiply this pressure. During rigorous audits, you must provide highly detailed payroll records and employee histories completely intact even decades after the fact. Meeting these strict compliance demands without a specialized archiving platform is practically impossible.
Yet keeping these outdated applications running drains your IT budget. The software is unsupported, expensive licenses expire, and the internal technical knowledge to maintain them is actively leaving your workforce.
Retrieving essential personnel data, payroll journals, employee files, retirement records, and historical reports becomes a massive liability, even though you are legally required to keep this data accessible, perfectly structured, and completely audit ready.
This is exactly where AvenDATA steps in with our highly specialized archiving platform.

Proven Legacy Archiving Platform
Built on over 17 years of IT modernization expertise

AvenDATA has spent nearly two decades perfecting the science of archiving HR and payroll systems. We have successfully executed hundreds of Legacy System Retirement projects for Global Enterprises, ensuring a seamless transition from outdated software to a streamlined future.
Our expertise is grounded in over 17 years of hands on experience with hundreds of archived systems, including a vast array of specialized payroll and HCM solutions.
Over the years, we have empowered our clients to navigate complex regulatory landscapes with total confidence. We ensure your enterprise can provide transparent, audit ready, and legally compliant responses to IRS inquiries, social security audits, retirement record requests, and intensive legal proceedings.

Your HR Data Lives On as Actionable Reports
in ViewBox

We do more than just migrate data from your HR and payroll systems. We ensure that you can continue to track and utilize every record within our ViewBox software indefinitely.
This include:
  • Replicating your critical reports and workforce analytics
  • Implementing custom client specific reports including proprietary queries statistics and lists
  • Archiving all essential documents required for historical verification such as payroll records employment contracts and time sheets
Before your project even begins we collaborate with you to define exactly which evaluations and data access points you will need for future IRS audits retirement inquiries social security requests internal reviews or legal retention mandates. You benefit from our deep experience in the Legacy System Retirement of HR platforms like SAP HCM LOGA Workday PAISY ADP or Oracle HCM.
Inside ViewBox you can research analyze and evaluate these reports years after system shutdown with total independence from the original application.
Whether you are facing a tax audit retirement inquiries internal HR requests or legal discovery: You maintain constant access to clearly structured and filterable reports all without the need for original HR licenses or legacy systems.

Rapid project execution and
measurable economic value
even for highly complex
HR and payroll systems

We execute legacy HR system retirement through a highly structured, efficient, and financially strategic methodology based on the overall complexity and data volume of your original platform, with standard project timelines of one to six months.
Whether navigating SAP HCM with deeply integrated modules, expansive Workday architectures, or complex legacy solutions like PAISY, LOGA, or Oracle HCM: Our standardized approach guarantees absolute success. We securely archive even the most interconnected systems with multiple terabytes of payroll and personnel data, ensuring complete compliance and audit readiness.

Analyze Legacy HR
 and Payroll Systems

The first step in any Legacy System Retirement project is a detailed audit of your existing HR and payroll environment. This assessment forms the foundation for a reliable project scope including precise timelines and investment requirements.
For Global Enterprises with complex architectures like SAP HCM LOGA or PAISY this preliminary work is critical to ensuring a seamless and audit ready transition.
During this analysis we capture every technical and procedural detail including:
  • System Access Points: Evaluating current connectivity such as GUI Remote or data dumps
  • Database Architecture: Identifying the scale and structure of underlying databases like Oracle MS SQL DB2 or proprietary solutions
  • Reporting Assets: Cataloging available reports payroll journals and essential compliance documents
  • Custom Logic: Mapping unique customizations proprietary programs interfaces or additional modules for retirement and time management
We consolidate these findings into a transparent fixed price proposal. You receive a clear roadmap detailing the project scope and implementation steps giving you maximum predictability and decision making confidence.

Project Execution
For Legacy HR Systems

Following the initial system analysis we launch your legacy system retirement. We utilize a highly structured and efficient methodology tailored specifically for complex human resources platforms.
During a collaborative launch meeting we align with your team on all technical and organizational requirements. From that moment forward we shoulder the heavy lifting executing the core tasks to guarantee absolute minimal effort from your internal resources:
  • Establishing fully secure system access protocols
  • Exporting and transferring all vital personnel and payroll data securely
  • Rebuilding essential HR analytics such as payroll journals tax filings and compensation reports
  • Archiving and fully documenting your internally developed programs and custom analytics
  • Delivering comprehensive process documentation to ensure complete audit readiness for internal reviewers and IRS compliance
Our highly experienced project managers guide you seamlessly through every phase from the initial analysis to final executive approval.
At project completion we conduct structured testing and validation phases together. You verify that all archived HR records are completely accurate fully traceable and completely audit ready. Only after your final sign off is the original legacy platform completely decommissioned.

Results Of Your
HR Archiving Initiative

Upon project completion all relevant tables documents and reports from your legacy HR software are fully migrated into our proprietary ViewBox platform.
ViewBox is a robust web based research platform that empowers your human resources team and authorized personnel to maintain fast secure and transparent access to archived employee information years after your IT modernization project.
The true value proposition: We reconstruct all vital standard and customized HR reports so that technical financial tax or legal evaluations remain perfectly accessible without ever needing the original legacy system.
Following successful implementation and final executive approval of ViewBox the original HR system can be completely decommissioned and taken out of service slashing your ongoing maintenance costs immediately.
At the conclusion of the project you receive comprehensive process documentation that transparently details every step especially regarding:
  • The exact methodology of your data migration
  • The complete structural architecture of your archived HR content
  • The rigorous testing and final approval protocols
  • Any required custom interfaces and fully rebuilt HR analytics
Furthermore we document every individual step of the archiving process from data export to final approval and potential source system deletion within our secure internal Jira environment. This ensures that your entire archiving journey remains fully transparent traceable and permanently audit ready for third party reviewers or IRS compliance checks at any time.
The ViewBox Software Platform Transforming
archived HR data into actionable intelligence
AvenDATA delivers ViewBox, a highly robust analytics platform engineered specifically to unlock critical records following your legacy system retirement.
Through an intuitive web dashboard ViewBox empowers your team to rapidly locate analyze and extract vital personnel data completely independent of original platforms like SAP HCM LOGA Workday PAISY ADP or Oracle HCM.
ViewBox guarantees your historical enterprise data remains:
  • Comprehensible and instantly accessible years after your IT modernization project
  • Permanently audit ready to mitigate litigation risks and ensure immediate IRS compliance
  • Perfectly structured to streamline internal HR analytics and accelerate external reviews
The ultimate value proposition: ViewBox fully automates your data deletion protocols. By configuring statutory or internal retention schedules our platform automatically purges outdated personal records transparently and securely slashing manual administrative workloads.
We deploy this battle tested solution on a certified and rigorously audited cloud infrastructure. To meet the exacting standards of Fortune 500 companies ViewBox also supports dedicated local hosting to align perfectly with your internal security and compliance mandates.
Discover the ViewBox Software Platform ...
At The Core Of Your IT Modernization
The ViewBox Archiving Platform
Empower your enterprise with ViewBox. This battle tested solution serves as the definitive research platform for your archived personnel data, guaranteeing secure and immediate access for your human resources departments, internal review teams, and external IRS auditors.
Today, ViewBox is the industry standard platform trusted by over half of the Fortune 500 companies. We actively support global enterprises across North America, Europe, and Asia, empowering your organization to mitigate litigation risks, streamline immediate regulatory compliance, and slash ongoing IT overhead following your legacy system retirement.
ViewBox – Ihre Brücke
zu den archivierten Personaldaten aus abgeschalteten Systemen
Für HR-Abteilungen, Payroll-Verantwortliche, Revisoren, Wirtschaftsprüfer, Rentenversicherungsträger oder die Rechtsabteilung:
Ihre archivierten Lohn- und Personaldaten bleiben jederzeit recherchierbar, verständlich und auswertbar – ganz ohne Altsoftware, technische Spezialzugänge oder das ursprüngliche Anwendungssystem.
Ready for the
next step?
During a focused one hour strategic consultation, we evaluate your legacy platform, whether it is an industry standard solution, a highly customized application, or a fully proprietary human resources system.
We demonstrate live exactly how you can efficiently execute your legacy system retirement while ensuring your historical data remains permanently accessible and fully audit ready, including:
  • Strategic alignment on data architecture, migration formats, and custom report preparation
  • An exclusive live demonstration of our robust ViewBox archiving platform
  • A detailed breakdown of our methodology for rebuilding payroll journals, tax reports, and custom analytics
  • A highly reliable assessment of project scope, timelines, and our guaranteed fixed price structure
Total Transparency from day One
Our enterprise proposals are built on strictly defined fixed prices, guaranteeing absolutely no hidden costs or renegotiations. And: Premium quality, absolute reliability, and an exceptional return on investment remain the core foundation of our partnership.
Our enterprise proposals are built on strictly defined fixed prices, guaranteeing absolutely no hidden costs or renegotiations. And: Premium quality, absolute reliability, and an exceptional return on investment remain the core foundation of our partnership.
Book your exclusive IT modernization consultation today.
Schedule an Expert Consultation and Demo ...
Get immediate answers to your questions
Personalized and obligation free guidance for your payroll and human resources system archiving

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