IT-Application-Decommissioning
Do you have legacy systems that are not used productively anymore, but you can not shut them down because you still need to retain the data?
Lean back and watch AvenDATA, as a strong and trustworthy partner, archive your legacy systems in accordance with legal regulations.
Lean back and watch AvenDATA, as a strong and trustworthy partner, archive your legacy systems in accordance with legal regulations.
Introduction
Why do we archive legacy systems?
Usually implemented decades ago, the so-called “legacy systems” slow down the IT processes in the company. Much has changed since the implementation of the legacy system in terms of the technology used. Market conditions and requirements for companies are changing rapidly as well. Unfortunately, these legacy systems often manage business-critical processes and have non-standardized interfaces. Replacing legacy systems or even adapting them flexibly to the new conditions can be a special kind of a challenge. At the same time, they generate maintenance costs, while the system documentation is quite sparse. It can become a problem especially when the employees, who knew the system well, are no longer there.
- implemented as a custom solution a long time ago
- organically developed with little documentation or standardized interfaces depending on experience
- legacy systems cause high implementation and maintenance costs
- legacy systems are often no longer supported by the manufacturer
- competent personnel for the legacy systems or external service providers are rarely to be found, or do not exist anymore
What will happen if you decide for us?
STEP 1
System analysis
The first step is the system analysis. The purpose of the system analysis is to enable us to estimate a time frame for archiving your legacy system and calculate costs, on the basis of which you can make your decision and start planning. The result of the system analysis is always a fixed price offer, which you can accept or reject. In general, the analysis takes only 90 minutes. The system analysis is divided into two parts:
Technical part for clarification
access to the systems (VPN/Citrix ...)
required rights for the systems
coordination of contact persons (professional/technical)
type/size of database (e.g. Oracle/721 gigabyte)
definition of export memory/shared memory
system version/name
coordination of backup processes
... and some more
Business part for clarification
discussion/agreement/screen recordings of the required standard reports e.g. balance sheet, trial balance, sales order ...
discussion / agreement / screen recordings of additional reports
... and some more
STEP 2
The archiving project
After the system analysis has been successfully done, you ask yourself whether you want to start the project with us. Once you have decided for the project, there will be a kick off meeting in which your team will get to know our experienced project manager. The following points will be discussed during the kick off meeting:
It is important for us that we burden your resources as little as possible when archiving.
The following topics will be discussed during the kick off.
The following topics will be discussed during the kick off.
introduction of all participants
access to the network
presentation of the process model
coordination of a project plan
access to the system
coordination of weekly Jour Fixe meetings
access to the database
and some more...
After the kick off meeting, the project starts. Due to our extensive experience, we can also support you if you are stuck in a few places. The following essential milestones are a part of the project realisation. Each milestone ensures its own quality assurance.
access to the system
setting up the web address or VPN access
data export protocol /hash values
user training
data transfer
documentation of the entire project
data import
coordination with accountants / auditors
creation of test data
creation of the commissioned views / reports
and some more...
Depending on the complexity, the project lasts 2-6 months. We will also be happy to support you in coordinating with your accountants/auditors/etc.
STEP 3
User acceptance test - project handover
The last step is acceptance from your side. As you do this, you will test samples, check the certificate of completeness and documentation. Furthermore, we would be happy to provide you with all of our samples. And so you have an extensive set of test data. If everything is correct so far, you will receive an acceptance report from us and you can shut down your system, since all the necessary information can then be reviewed within the ViewBox and properly archived. From that moment on, the risks of the legacy system are gone and you start saving money (maintenance/electricity/personnel costs…). Even after acceptance, we are certainly still there for you through our support services. Our support is provided, for example, when audit is announced, or if further training is required, or due to a change of employees.
Solution: The ViewBox by AvenDATA - Access to all relevant data without further operation of the legacy system.
As a result, our ViewBox software is available for you every day as a research system for your legacy data. Either as a cloud or on-premise solution. The best way to take a closer look at ViewBox is to click the following button.
AvenDATA
Efficiency through experience
The team of specialists of AvenDATA has more than 18 years of experience in archiving and replacing of legacy systems. The know-how includes more than 250 systems – from SAP to Oracle Financial up to Navision. The AvenDATA GmbH with the head office in Berlin was founded in 2003 as a spin-off of the famous audit and tax consulting company Mazars GmbH & Co. KG. Due to the fact that AvenDATA services have been used internationally, even transnational requirements can be met without problems. More than 3,100 customers worldwide have been relying on AvenDATA GmbH since its foundation.
SOFTWARE ARCHIVING
Wide range of systems archived
General Data Protection
Regulation (GDPR)
We have considered everything -
even the 'right to be forgotten'.
ViewBox is already compliant with
the new EU-GDPR.
As of May 25th, 2018 the data protection act (GDPR) of the European Union (EU) is also valid in Germany. The essential updates include the ‘right to be forgotten’ which implies the claim of cancellation of an affected person’s files directly at the storing place. With the ViewBox such data can be made anonymous according to EU-GDPR. Companies will additionally get an expanded accountability for the handling of data. And in case of risk-afflicted data processing a ‘data protection-impact assessment’ must be carried out according to certain criteria. With the ViewBox by AvenDATA – unlike with other systems – you are fully prepared for these new legal fundamental requirements.
