IT Application Decommissioning
Introduction
Need to Archive the Legacy Systems
Usually, the legacy systems were implemented few decades ago. Unlike the earlier times, these legacy systems tend to slow down the IT processes of the company. With the advancement of technology, the implementation aspect of the legacy system has also changed exponentially.
To extend a further impact, the market conditions along with the customized requirements for the companies are also ever changing. To add to the challenge, very often these legacy systems manage the business-critical processes and that too with the non-standardized interfaces. Thus, the companies are left with no other option than to accept the challenge of replacing these legacy systems.
Some of the problems associated with the legacy systems are:
- Cost of Maintenance
- Formation of Data Silos
- Noncompliance
- Mobile Incompatibility
- No Data Integration
- Data Security Risk
- Inefficient and Unstable Systems
- Out-dated Technology with High Development Cost
- Poor Customer Experience
- Decreased Business Value, Restricted Industry Movement
What happens if you decide for us?
STEP 1
System Analysis
The first step in the process is the system analysis. This is a crucial step with a purpose of estimating a time frame for archiving your legacy system. This step also calculates the cost, which is yet another vital component of decision making and planning. The system analysis outcome is always a fixed offer price. You can either accept or reject this offer. Generally, system analysis takes around 90 minutes.
The system analysis is divided into two parts:
Technical Part for Clarification
access to the system(s) (VPN/Citrix ...)
required rights for the system(s)
coordination of contact person(s) (professional and/or technical)
type/size of database (for example, Oracle/721 gigabyte)
definition of export memory/shared memory
system version/name
coordination of backup processes
... and some more
Business Part for Clarification
discussion/agreement/screen recordings of the required standard reports, for example, balance sheet, trial balance, sales order, etc.
discussion / agreement / screen recordings of the additional report(s)
... and some more
STEP 2
The Archiving Project
Points of Discussion during the Kick-off Meeting
Introduction of all the participants
Access to the network
Presentation of the process model
Coordination of a project plan
Access to the system
Coordination of weekly Jour Fixe meetings
Access to the database
More points as per the requirement(s)
The project starts after the kick-off meeting. Out expert support team can also assist you in case you are stuck at some point during the project.
The following milestones are a part of the project realisation.
Access to the system
Setting up the web address or VPN access
Data export protocol/hash values
User(s) training
Data transfer
Documentation of the entire project
Data import
Coordination with accountants/auditors
Creation of the test data
Creation of the commissioned views/extraction and import of document files such as pdf invoices, delivery notes, etc.
More points as per the requirement(s)
- Each milestone ensures its own quality assurance process.
- The project lasts for a duration of 3-6 months as the duration depends on the complexity of the situation.
- You can be rest assured as our respective teams will also provide accounts/audits related support.
STEP 3
User Acceptance Test - Project Handover
Your acceptance assures the last step of this process. Post-acceptance, you will be testing the samples, checking the certificate of completeness and verifying documentation. Moreover, we will also provide our project samples for your perusal. Thus, you will have an extensive test data.
If everything progresses as per the schedule, you will then receive an acceptance report from us. At this stage, you can shut down your system(s). Now, you will observe that all the necessary information can be reviewed within the ViewBox to be archived in the best possible way.
You would realise the freedom and relaxation as the risks involved with the legacy systems will no longer impact your company. From now on, the company will start saving money in the various departments like maintenance, electricity, personnel costs, etc.
We are always there for you with our support services. This commitment holds true even after your acceptance phase.You will be fully supported by us, for example, we will extend our support when an audit is announced, or if further training is required, or may be a follow-up due to a change of an employee or a group of employees.
Solution: The ViewBox by AvenDATA serves as an effective enabler in accessing all the relevant data without any further operation of the legacy system(s).
You will also observe that our ViewBox software is available as a research system for your legacy data. It can be either as a cloud service or as an on-premises solution.
Click More about ViewBox to appreciate the functionalities of the application software, viz. ViewBox.
AvenDATA
Achieving Efficiency Through Extensive Experience
AvenDATA founded in 2003 as a spin-off of the renowned auditing and tax consulting company Mazars GmbH & Co. KG (www.mazars.de) has become one of the leading providers in the field of legacy system archiving and legacy system decommissioning.
The AvenDATA Group operates worldwide, headquarters in Berlin with offices in Budapest, Mumbai and New York. AvenDATA has more than 600 archiving projects with more than 250 applications from different vendors. The company has an extensive global experience of more than 18 years. It has a team of 180+ experts, who are the main driving force behind the success of archiving solutions for the global clients.
AvenDATA provides specialized services like IT application decommissioning, carve-out, system decommissioning, SAP HANA, liquidation/insolvency, and mergers and acquisitions to name a few. The clients eagerly look forward to the upcoming solutions for archiving the legacy systems with AvenDATA.
Wide Range of Successfully Archived Systems
Blogs
AvenDATA: Bridging the Application Decommissioning Gap
AvenDATA: Bridging the Application Decommissioning Gap Most organisations make a big mistake by updating or replacing existing applications without retiring their older counterparts. There are...
What is legacy systems?
A legacy system means an outdated computer software/application, equipment/hardware, or technology still used in daily operations. The system still fulfils the requirements for which it...
A complete guide to Application Retirement
Information technology (IT) applications are now being retired and replaced by newer ones that are more efficient, user-friendly, and cost effective. This is a good...
General Data Protection
Regulation (GDPR)
We have considered everything
- even the 'Right to be Forgotten'.
ViewBox is compliant with the new European Union – General Data Protection Regulation (EU-GDPR). GDPR directs as to how the personal data must be collected, processed, and erased.
The General Data Protection Regulation act (GDPR) of the European Union (EU) is also valid in Germany from 25th May 2018. The essential updates include the ‘right to be forgotten’. Accordingly, under certain situations, the right to have private information about a person be removed from the Internet searches and other directories.
ViewBox is in accordance with the EU-GDPR guidelines wherein such data can be made anonymous. The companies will also get an additional expanded accountability for handling such data. Moreover, in case of a risk-afflicted data processing, a ‘data protection-impact assessment’ must be carried out based on a certain criterion. ViewBox by AvenDATA prepares you for all such types of new and legal fundamental requirement(s) with a complete know-how of the legal compliance.
