IT Application Decommissioning
If yes, wouldn’t you like to shut down these systems only for the fear of data retention in future. DONOT worry and just RELAX as AvenDATA, your strong and trustworthy partner, archives your legacy systems and that too in accordance with all the legal regulations.
Introduction
Need to Archive the Legacy Systems
- Cost of Maintenance
- Formation of Data Silos
- Noncompliance
- Mobile Incompatibility
- No Data Integration
- Data Security Risk
- Inefficient and Unstable Systems
- Out-dated Technology with High Development Cost
- Poor Customer Experience
- Decreased Business Value, Restricted Industry Movement
What happens if you decide for us?
STEP 1
System Analysis
The first step in the process is the system analysis. This is a crucial step with a purpose of estimating a time frame for archiving your legacy system. This step also calculates the cost, which is yet another vital component of decision making and planning. The system analysis outcome is always a fixed offer price. You can either accept or reject this offer. Generally, system analysis takes around 90 minutes.
The system analysis is divided into two parts:
Technical Part for Clarification
access to the system(s) (VPN/Citrix ...)
required rights for the system(s)
coordination of contact person(s) (professional and/or technical)
type/size of database (for example, Oracle/721 gigabyte)
definition of export memory/shared memory
system version/name
coordination of backup processes
... and some more
Business Part for Clarification
discussion/agreement/screen recordings of the required standard reports, for example, balance sheet, trial balance, sales order, etc.
discussion / agreement / screen recordings of the additional report(s)
... and some more
STEP 2
The Archiving Project
Points of Discussion during the Kick-off Meeting
Introduction of all the participants
Access to the network
Presentation of the process model
Coordination of a project plan
Access to the system
Coordination of weekly Jour Fixe meetings
Access to the database
More points as per the requirement(s)
The project starts after the kick-off meeting. Out expert support team can also assist you in case you are stuck at some point during the project.
The following milestones are a part of the project realisation.
Access to the system
Setting up the web address or VPN access
Data export protocol/hash values
User(s) training
Data transfer
Documentation of the entire project
Data import
Coordination with accountants/auditors
Creation of the test data
Creation of the commissioned views/extraction and import of document files such as pdf invoices, delivery notes, etc.
More points as per the requirement(s)
- Each milestone ensures its own quality assurance process.
- The project lasts for a duration of 3-6 months as the duration depends on the complexity of the situation.
- You can be rest assured as our respective teams will also provide accounts/audits related support.
STEP 3
User Acceptance Test - Project Handover
Your acceptance assures the last step of this process. Post-acceptance, you will be testing the samples, checking the certificate of completeness and verifying documentation. Moreover, we will also provide our project samples for your perusal. Thus, you will have an extensive test data.
If everything progresses as per the schedule, you will then receive an acceptance report from us. At this stage, you can shut down your system(s). Now, you will observe that all the necessary information can be reviewed within the ViewBox to be archived in the best possible way.
You would realise the freedom and relaxation as the risks involved with the legacy systems will no longer impact your company. From now on, the company will start saving money in the various departments like maintenance, electricity, personnel costs, etc.
We are always there for you with our support services. This commitment holds true even after your acceptance phase.You will be fully supported by us, for example, we will extend our support when an audit is announced, or if further training is required, or may be a follow-up due to a change of an employee or a group of employees.
Solution: The ViewBox by AvenDATA serves as an effective enabler in accessing all the relevant data without any further operation of the legacy system(s).
You will also observe that our ViewBox software is available as a research system for your legacy data. It can be either as a cloud service or as an on-premises solution.
Click More about ViewBox to appreciate the functionalities of the application software, viz. ViewBox.
AvenDATA
Achieving Efficiency Through Extensive Experience
Wide Range of Successfully Archived Systems
Blogs
SAP System Decommissioning: Streamlining Operations and Safeguarding Legacy Data
4 min read
March 31, 2022
5 min read
Well-known and international
companies rely on AvenDATA
Viessmann Australia
Over the past 10 years, we have successfully archived and ultimately decommissioned over 20 legacy systems of various kinds with AvenDATA. The diversity of systems ranged from SAP and Microsoft Dynamics to Sage, SharePoint, and industry-specific applications.
Turnover:
4 Bn. €
Employee:
14,500
Industry:
Heating technology
Last change: 2024
Allnex Australia
We faced the challenge of archiving legacy data from a Microsoft Dynamics AX System Version 2009. To solve this problem, we enlisted the services of AvenDATA, a dedicated provider with expertise in such matters. We are truly grateful for their invaluable assistance.
Turnover:
2.2 Bn. €
Employee:
4000
Industry:
Chemical
Last change: 2024
ECE Australia
We successfully implemented our Microsoft Dynamics AX archiving project in collaboration with AvenDATA. We initiated with a pilot project, aiming to subsequently archive additional legacy systems using the same solution.
Turnover:
1.1 Bn. €
Employee:
3400
Industry:
Real Estate
Last change: 2024
Vestas Australia
To meet business and legal regulations we have in collaboration with Avendata archived and established a more standardized way of ensuring data quality for legacy systems in Vestas.
Turnover:
16 Bn. €
Employee:
29,500
Industry:
Wind energy
Last change: 2024
Trelleborg Australia
We have successfully archived a legacy system in the USA with the provider AvenDATA. Currently, we are in the process of implementing additional projects with the service provider to replace further legacy systems.“
Turnover:
3 Bn. €
Employee:
16,701
Industry:
Aircraft/Automotive
Last change: 2024
Nordsee Australia
Due to a system shutdown in the SAP environment, we decided to use the archiving service provider AvenDATA. With them, we were able to successfully archive our SAP system including RE-FX data.
Turnover:
122 Mm. €
Employee:
6000
Industry:
Food
Last change: 2024
LMS
We were able to successfully archive AS400 data in the archive software ViewBox provided by the service provider AvenDATA GmbH.
Turnover:
360 Mm. €
Employee:
1750
Industry:
Automotive
Last change: 2024
Envista
In order to meet our legal retention requirements, we were faced with the challenge of archiving legacy SAP systems. We have realized this together with AvenDATA.
Turnover:
2.3 Bn. €
Employee:
12,000+
Industry:
MedicalLast
Last change: 2024
Swarovski
We were faced with the challenge of archiving HR and ERP data from two SAP systems due to a system changeover. Here we decided to implement with AvenData!
Turnover:
3.5 Bn. €
Employee:
32,000
Industry:
Jewellery
Last change: 2024
Granovit
We were faced with the challenge of archiving data from 2 legacy systems. We successfully mastered this with the service provider AvenDATA.
Turnover:
250 Mm. €
Employee:
250
Industry:
Animal Feed Industry
Last change: 2024
EWR Energy
Due to a system conversion, we were faced with the challenge of archiving data in a way that would allow us to shut down our legacy system. For this purpose, we chose the service provider AvenDATA GmbH, which specializes in legacy system archiving.
Turnover:
870 Mm. €
Employee:
540
Industry:
Energy
Last change: 2024
Adient
Together with our partner AvenDATA, we have been able to realise different SAP carve-out projects in the last few years as a result of company acquisitions and sales. Here, either parts of the SAP systems in the form of company codes or entire SAP systems were archived.
Turnover:
17 Bn. €
Employee:
86,000
Industry:
Manufacturing
Last change: 2024
MTS Group
Together with our partner AvenDATA, we were able to successfully archive the data from a legacy SAP system.
Turnover:
449 Mm. €
Employee:
700
Industry:
Technology
Last change: 2024
masa
We have successfully archived applications in the area of AS/400 and proALPHA with the company AvenDATA.
Turnover:
111 Mm. €
Employee:
500
Industry:
Manufacturing
Last change: 2024
Nehlsen AG – AUS
We were able to successfully archive our legacy system with the company AvenDATA.
Turnover:
692 Mm. €
Employee:
3000
Industry:
Disposal
Last change: 2024
KSB
We were able to successfully archive our legacy system with the company AvenDATA.
Turnover:
2.25 Bn. €
Employee:
15,713
Industry:
Mechanical Engineering
Last change: 2024
Putzmeister – AUS
Together with AvenDATA we were able to successfully decommission 2 SAP legacy systems.
Turnover:
764 Mm. €
Employee:
3,071
Industry:
Mechanical Engineering
Last change: 2024
Zublin – AU
Together with AvenDATA, our partner for archiving topics, we were able to successfully decommission legacy systems.
Turnover:
4.2 Bn. €
Employee:
14,000
Industry:
Construction
Last change: 2024
vitos – AUS
We were able to successfully archive one of our legacy systems with the IT service provider AvenDATA.
Turnover:
700 Mm. €
Employee:
11,000
Industry:
Medical Center
Last change: 2024
Etatec
We were able to successfully archive our SAP legacy system with the company AvenDATA.
Turnover:
2.6 Bn. €
Employee:
11,800
Industry:
Technology
Last change: 2024
Plansee
Together with the company AvenDATA GmbH we were able to successfully archive the data of an SAP ERP system including attached documents.
Turnover:
2.02 Bn. €
Employee:
11,174
Industry:
Metal Processing
Last change: 2024
lbbw
We were confronted by the challenge of archiving a central order control system and a configuration management system with software artifacts. Other projects had successfully archived legacy systems with AvenDATA before. After a common archiving project, we still have access to the data via viewbox and are able to finally shut down the two legacy systems.
Balance sheet sum:
282 Bn. €
Employee:
9,893
Industry:
Banking
Last change: 2024
EagleBurgmann
Together with AvenDATA we managed to successfully archive Microsoft Dynamics legacy system across different countries within Europe. The Avendata viewbox meets our storing requirements from a business and audit perspective. The project was conducted in a professional and timely manner.
Turnover:
858 Mm. €
Employee:
5,800
Industry:
Industrial Sealing
Last change: 2024
Sana Kliniken
We chose the service provider AvenDATA to archive our industry-specific legacy system.
Turnover:
3 Bn. €
Employee:
34,600
Industry:
Medical Center
Last change: 2024
Leipa
Due to the joint archiving project with avendata we are able to finally switch off our AS/400 based legacy system.
Turnover:
850 Mm. €
Employee:
1,700
Industry:
Packaging
Last change: 2024
Greiner
Together with AvenDATA, we were able to successfully manage our carve out from an SAP system.
Turnover:
2.27 Bn. €
Employee:
11,015
Industry:
Conglomerate
Last change: 2024
Klingel Gruppe
After a provider selection process, we chose the provider AvenDATA to archive our HOST. The archiving was successfully completed according to our specifications and the specifications of our auditor
Turnover:
1 Bn. €
Employee:
2,200
Industry:
Multichannel Distance Commerce
Last change: 2024
Stromnetz Berlin
Due to a short-term shutdown of our old billing-system, we needed a reliable and convenient solution at short notice – the Avendata Viewbox made this available to us.
Turnover:
1.14 Bn. €
Employee:
1,509
Industry:
Energy
Last change: 2024
Nord-lb
As a result of a successful IT project with AvenDATA, we were able to archive and finally replace a complex core banking system.
Balance sheet sum:
154.012 Bn. €
Employee:
4,900
Industry:
Banking
Last change: 2024
E.ON
Due to the archiving project with AvenDATA we are in a position to finally switch off our legacy system.
Turnover:
77.4 Bn. €
Employee:
69,733
Industry:
Energy
Last change: 2024
TX Group
We have successfully archived part of our SAP systems with AvenDATA and were able to decommission them. Other legacy systems (SAP, Cognos) will follow.
Turnover:
957.4 Mm CHF
Employee:
3,600
Industry:
Media
Last change: 2024
GALERIA – AU
By selecting a provider for archiving our various legacy applications, the decision was made in favour of AvenDATA. Together we were able to successfully archive the data in such a way that we continue to have the relevant data available in an archiving system, but can switch off the legacy systems at the same time.
Turnover:
4.49 Bn. €
Employee:
18,000
Industry:
Retail
Last change: 2024
BITMARCK
We successfully archived our Wilken accounting system with AvenDATA. This allowed us to decommission the system without losing access to our legacy data.
Turnover:
350 Mm. €
Employee:
1,600
Industry:
Insurance
Last change: 2024
IMCD
In an international context, an ERP system had to be replaced in several countries and archived in an audit-proof manner. Both the time and knowledge component were decisive.
Turnover:
3.44 Bn. €
Employee:
3,740
Industry:
Chemical Distribution
Last change: 2024
Strabag
In the past few years, we were able to archive various legacy systems resulting from acquisitions and system consolidations together with AvenDATA, then switch them off and save on IT costs for the continued operation of legacy systems.
Turnover:
15.3 Bn. €
Employee:
73,606
Industry:
Construction
Last change: 2024
BauerMedia Group
With AvenDATA’s ViewBox, we were able to successfully archive an old financial accounting system and then switch off the legacy system.
Turnover:
2.07 Bn. €
Employee:
13,226
Industry:
Media
Last change: 2024
Sonepar
Due to a system integration, we were able to successfully archive a legacy system for one of our subsidiaries with AvenDATA and then switch it off.
Turnover:
23 Bn. €
Employee:
45,000
Industry:
Electronic Industry
Last change: 2024
Alpiq
Alpiq has already carried out several projects for the legacy data archiving of SAP data with the help of Avendata. The motivation was different: sometimes it was a subset of an SAP system that was in a sold part of the company in their SAP system, which are now for auditing purposes with the Avendata, another time it was about a whole legacy SAP system to dissolve to drastically reduce operating costs.
Turnover:
7.18 Bn. €
Employee:
1,200
Industry:
Electronic Industry
Last change: 2024
Mapple Bank -AU
At the time, we chose the IT service provider AvenDATA to archive our core banking system and an AS/400-based platform.
Balance sheet sum:
3.7 Bn. €
Employee:
220
Industry:
Banking
Last change: 2024
Atos
In order to be optimally prepared for a digital external test, Atos Origin has commissioned AvenDATA GmbH with the configuration of their SAP DART module. Atos Origin is perfectly prepared for a digital audit due to this uncomplicated and secure solution.
Turnover:
11.18 Bn. €
Employee:
104,430
Industry:
Global IT Provide
Last change: 2024
Service Partner
Together with AvenDATA we have archived our SAP system.
Balance sheet sum:
187 Mm. €
Employee:
2,150
Industry:
Banking
Last change: 2024
Mobene
We were able to use the archiving solution ViewBox to shut down various legacy systems – without losing access to the legacy data.
Turnover:
1.95 Bn. €
Employee:
351
Industry:
Oil Industrie
Last change: 2024
Pepko
In compliance with the regulatory requirements, we were able to successfully and efficiently archive our SAP legacy data last year using the ViewBox archiving solution from AvenDATA.
Turnover:
40.6 Mm. €
Employee:
450
Industry:
Healthcare
Last change: 2024
GRZ
In cooperation with the AvenDATA company, we were able to successfully archive data from an SAP legacy system in a resource-saving manner.
Turnover:
12.0 Mm. €
Employee:
140
Industry:
Software producer
Last change: 2024
Also
In recent years, we have repeatedly been able to archive the most diverse legacy systems using the ViewBox archiving software and then switch them off. The solution could be used for both structured and unstructured data.
Turnover:
12.4 Bn. €
Employee:
4,000
Industry:
Global IT Provider
Last change: 2024
General Data Protection
Regulation (GDPR)
We have considered everything
- even the 'Right to be Forgotten'.
ViewBox is compliant with the new European Union – General Data Protection Regulation (EU-GDPR). GDPR directs as to how the personal data must be collected, processed, and erased.
The General Data Protection Regulation act (GDPR) of the European Union (EU) is also valid in Germany from 25th May 2018. The essential updates include the ‘right to be forgotten’. Accordingly, under certain situations, the right to have private information about a person be removed from the Internet searches and other directories.
ViewBox is in accordance with the EU-GDPR guidelines wherein such data can be made anonymous. The companies will also get an additional expanded accountability for handling such data. Moreover, in case of a risk-afflicted data processing, a ‘data protection-impact assessment’ must be carried out based on a certain criterion. ViewBox by AvenDATA prepares you for all such types of new and legal fundamental requirement(s) with a complete know-how of the legal compliance.