Mergers & Acquisitions

Do you have a future requirement to archive a system due to a company acquisition? With our ViewBox archiving solution, you are well prepared and can sit back and relax while we archive your data from the legacy system for you.

The ViewBox by AvenDATA offers
an efficient, flexible solution for archivation of data in old systems.

With it the past of your company is ‘in secure hands’, as well as the future. Because the ViewBox fulfills the legal requirements of the new EU data protection act. And at the same time, it also offers a standardized base which makes other potential mergers and acquisitions deals considerably easier.
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What happened when you decide for us?

STEP 1

System analysis

At the beginning, a system analysis takes place. The purpose of the system analysis is to enable us to estimate how much time we will need to archive your legacy system and what costs you will incur so that you have a basis for planning and decision-making. The result of the system analysis is always a fixed price offer, which you can accept or reject. In general, this analysis takes 90 minutes. The system analysis is divided into two parts:

Technical part for clarification

access to the systems (VPN/Citrix ...)

required rights in the systems

coordination of contact persons (professional/technical)

type/size of database (e.g. Oracle/721 gigabyte)

definition of export memory/shared memory

system version/name

coordination of backup processes

... and some more

Business part for clarification

discussion/agreement/screen recordings of the required standard reports e.g. balance sheet, trial balance, sales order ...

discussion / agreement / screen recordings of additional reports

... and some more

STEP 2

The archiving project

After the system analysis has been successfully done, you ask yourself whether you want to start the project. Once you have decided for doing a project, there will be a kick off meeting in which your team will get to know our experienced project manager. In this kick off the following points will be voted on:
It is important for us that we burden your resources as little as possible when archiving. The following topics will be discussed during the kick off.

introduction of all participants

access to the network

presentation of the process model

coordination of a project plan

access to the system

coordination of a weekly jour fix

access to the database

and some more...

After the kick off meeting, the project starts. Due to our extensive experience, we can also support you if you are stuck in a few places. The following essential milestones are part of the project realization. Each milestone is subject to its own quality assurance.

access to the system

setting up the web address or VPN access

data export protocol /hash values

user training

data transfer

documentation of the entire project

data import

coordination with accountants / auditors

creation of test data

creation of the commissioned views / reports

and some more...

Depending on the complexity, a project lasts 2-6 months. We are also happy to support you in coordinating with your business or auditors.

STEP 3

User acceptance test - project handover

The last step is acceptance by you. In doing so, you will probably test cases  and check the completeness log and documentation. Furthermore, we would be happy to provide you with all of our samples. You then already have an extensive set of test data. If everything is correct so far, you will receive an acceptance report from us and you can switch off your system, since all the necessary information can then be reviewed within the viewbox and properly archived. From that moment on, the risks of the legacy system are gone and you start saving money (maintenance/electricity/staff…). Even after acceptance, we are of course still there for you through our support. We support e.g. when audit is announced, or if further training is required, e.g. due to a change of employees.
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ViewBox software - a global archive for all kinds of old applications

ViewBox by AvenDATA -
So that all the data is where it belongs.

Whether in form of an on-premise supply in your office or as a secure cloud hostingsolution – ISO 27001, ISO 9001 and ISO 50001 certified. With the ViewBox software by AvenDATA you can provide a global archive for all kinds of old applications.

Enable the efficient and secure access to all relevant data even after the takeover of the company

In case of a takeover of the company only one part of one ERP system is generally transferred into the new common ERP system of the group or the leading company. The data in question are, for example, the data of the last two years or of the open processes. But, In addition, there are certain storage periods a company must respect. In Germany these are, for example, ten years for the tax-relevant data; depending on the requirements of the branch, there are also much longer terms, for instance, for the tracing of charges. So, what does one do with the rest of the data? After all, in most cases these should not be taken over into the new ERP. One of the reasons would be that the data still includes personal information about the employees, who are no longer employed in the new company constellation due to the takeover. How can one securely archive for the audit these volumes of data, which are legally relevant, but technically not useful for the company?
efficient and secure access to all relevant data
BENEFITS & FEATURES

Advantages of ViewBox

FIXED PRICE

Each of our archiving projects is fixed price based, allowing you perform the necessary planning and budgeting. The fixed price includes migration and ongoing costs.

Merge & Acquisitions

The ViewBox can be used not only for decommissioning systems, but also for carve-outs required due to company acquisitions.

SAVING YOUR IT RESOURCE

By decommissioning legacy systems, internal resources are freed, which means they can be used for productive systems or other projects. As a result, your internal resources are no longer burdened.

Switch off legacy system

The main goal of archiving is to be able to subsequently decommission the legacy system. After a project with us, this refers to the application both on the old server and the old database.

DOCUMENTATION

You will receive project documentation for every archiving project, which serves as an essential evidence for the internal audit and the auditors. It takes into account evidence for data integrity, data completeness and audit security.

Multi-client capability

The archiving software is multi-client and can therefore be used for different clients and systems from a wide range of manufacturers. You are able to build an archive for all your legacy systems.

archiving and removal of legacy systems

Efficiency through experience

The team of specialists of AvenDATA has more than ten years of experience in archiving and removal of legacy systems. The know-how includes more than 200 systems – from SAP to Oracle Financial up to Navision. The AvenDATA GmbH with head office in Berlin was founded in 2003 as a spin-off of the famous audit and tax consulting company Mazars GmbH & Co. KG. Due to international use of the AvenDATA even transnational requirements can be met trouble-free. More than 3,500 customers worldwide have been relying on the achievements of the AvenDATA GmbH since its foundation.
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General Data Protection
Regulation (GDPR)

We have considered everything.
Also, the 'right to be forgotten'.
ViewBox is already compliant with
the new EU-GDPR.

From May 25th, 2018 the data protection act (GDPR) of the European Union (EU) is also valid in Germany. The essential innovations include the ‘right to be forgotten’ which implies the deletion claims of affected persons directly at the storing place. With the ViewBox such data can be made unrecognizable in the sense of EU-GDPR. Companies will additionally get an expanded accounting duty for the handling of data. And in case of risk-afflicted data processing a ‘data protection-subsequent evaluation’ must be carried out according to certain criteria. With the ViewBox by AvenDATA – unlike with other systems – you are prepared for these new legal basic requirements very well.