System decommissioning

Decommissioning systems is not yet a challenge, but the question is how do I get access to data ?

In the course of time, you are inevitably confronted with the issue of having to decommission your systems due to software or hardware changes.

Often, however, there are still legal retention periods for the data in the systems. We show you a way to shut down your legacy systems without losing access for auditors or internal departments for research reasons. Our ViewBox is the solution for system decommissioning.

What happened when you decide for us?

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STEP 1

System analysis

At the beginning, a free system analysis takes place. The purpose of the system analysis is to enable us to estimate how much time we will need to archive your legacy system and what costs you will incur so that you have a basis for planning and decision-making. The result of the system analysis is always a fixed price offer, which you can accept or reject. In general, this analysis takes 90 minutes. The system analysis is divided into two parts:

Technical part for clarification

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Access to the systems (VPN/Citrix ...)

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Required rights in the systems

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Coordination of contact persons (professional/technical)

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Type/size of database (e.g. Oracle/721 gigabyte)

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Definition of export memory/shared memory

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System version/name

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Coordination of backup processes

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... and some more

Business part for clarification

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Discussion/agreement/screen recordings of the required standard evaluations Balance sheet

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Discussion / agreement / screen recordings of additional evaluations

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... and a little more

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STEP 2

The Archiving Project

After the system analysis has been successfully carried out, you ask yourself whether you want to carry out the project. Once you have decided on our offer, there will be a kickoff meeting in which your team will get to know our experienced project manager. In this kickoff the following points will be voted on:
It is important to us that we burden your resources as little as possible when archiving. The following topics will be discussed during the kickoff.
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Introduction of all participants

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access to the network

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Presentation of the process model

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Coordination of a project plan

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Access to the system

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Coordination of a weekly jour fix

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Access to the database

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and some more...

After the kickoff meeting, the project starts. Due to our extensive experience, we can also support you if you are stuck in a few places. The following essential milestones are part of the project realization. Each milestone is subject to its own quality assurance.
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access to the system

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Setting up the web address or VPN access

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data export protocol /hash values

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user training

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data transfer

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Documentation of the entire project

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data import

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Coordination with accountants / auditors

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creation of samples

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Creation of the commissioned views / reports

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and some more...

Depending on the complexity, a project lasts 2-6 months. We are also happy to support you in coordinating with your business auditors/auditors/….
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STEP 3

Pickup and shutdown

The last step is acceptance by you. In doing so, you will probably test samples and check the completeness log and documentation. Furthermore, we would be happy to provide you with all of our samples. You then already have an extensive set of test data. If everything is correct so far, you will receive an acceptance report from us and you can switch off your system, since all the necessary information can then be called up via the viewbox and properly archived. From that moment on, the risks of the old system are gone and you start saving money (maintenance/electricity/staff…). Even after acceptance, we are of course still there for you through our support. We support, for example, when an exam is announced, or if further training is required, e.g. due to a change of employees.
ViewBox software - a global archive for all kinds of old applications

Solution: The ViewBox by AvenDATA -
Access to all relevant data, without further
operation of the legacy system.

As a result, our Viewbox software is available to you every day as a research system for your legacy data. Either as a cloud or on premise solution. The best way to take a closer look at Viewbox is to click on the following button.

AvenDATA
Efficiency through experience

The team of specialists of AvenDATA has more than 18 years of experience in archiving and removal of legacy systems. The know-how includes more than 250 systems – from SAP to Oracle Financial up to Navision. The AvenDATA GmbH with head office in Berlin was founded in 2003 as a spin-off of the famous audit and tax consulting company Mazars GmbH & Co. KG. Due to international use of the AvenDATA services even transnational requirements can be met trouble-free. More than 3,100 customers worldwide have been relying on the achievements of the AvenDATA GmbH since its foundation.
Archiving and removal of legacy systems
SOFTWARE ARCHIVING

Wide range of systems archived

System Deactivation

General Data Protection
Regulation (GDPR)

We have considered everything -
also, the 'right to be forgotten'.
ViewBox is already compliant with
the new EU-GDPR.

From May 25th, 2018 the data protection act (GDPR) of the European Union (EU) is also
valid in Germany. The essential innovations include the ‘right to be forgotten’ which
implies the deletion claims of affected persons directly at the storing place. With the
ViewBox such data can be made unrecognizable in the sense of EU-GDPR. Companies
will additionally get an expanded accounting duty for the handling of data. And in case
of risk-afflicted data processing a ‘data protection-subsequent evaluation’ must be
carried out according to certain criteria. With the ViewBox by AvenDATA – unlike with
other systems – you are prepared for these new legal basic requirements very well.